"Office of the City Clerk" found 1554 records

City Council and Office of the City Clerk fonds

https://search.heritageburnaby.ca/link/archivedescription29

Repository: City of Burnaby Archives

Date: 1892-2021

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Fonds

Physical Description: 130m of textual records and other material

Scope and Content: Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.

Repository: City of Burnaby Archives

Date: 1892-2021

Collection/Fonds: City Council and Office of the City Clerk fonds

Physical Description: 130m of textual records and other material

Description Level: Fonds

Access Restriction: Subject to FOIPPA

Scope and Content: Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.

History: The City of Burnaby covers an area of approximately 98 square kilometers between the cities of Vancouver to the west, and Coquitlam and New Westminster to the east, Burrard Inlet to the north, and the Fraser River to the south. The municipality derived its name from Robert Burnaby, a prominent businessman and advisor to Sir James Douglas, the first Governor of the Crown Colony of British Columbia. Burnaby’s early development was closely tied to the development of the City of New Westminster. New Westminster became British Columbia’s capital in 1859, the year after the British Government proclaimed the establishment of British Columbia. Shortly thereafter, the Royal Engineers began exploring Burnaby to establish military defenses and secure natural resources. This involved the construction of a road linking New Westminster to Burrard Inlet for military purposes, which is present-day North Road. At this time, individuals and families began settling in Burnaby and were largely involved in agricultural and logging activities. Burnaby developed slowly until 1887, when the Canadian Pacific Railway was extended into Vancouver from the Port Moody terminal, causing a dramatic increase in traffic between New Westminster and Vancouver. To meet the new transportation demands, a tramline was built in 1891 connecting the two urban centers along what is now Kingsway. The creation and location of the tramline induced property owners to begin subdividing and selling their lands as early as October 1891. The property taxes the roughly 200 residents paid at this time went directly to the provincial government in Victoria. No local services were provided in turn, which prompted the formation of a committee to petition the provincial government for a municipal charter. As a result, the Corporation of the District of Burnaby was incorporated by letters patent on September 22, 1892. Burnaby’s first Council was elected by acclamation on October 15, 1892 and consisted of Reeve Charles R. Shaw and councillors William Brenchley, Arthur De Windt Hazard, L. Claude Hill, William McDermott, and John Woolard.* The first formal Council election was conducted three months later. Nicolai Shou became the first elected reeve of Burnaby by ballot. Council met at various locations, including the tramline’s power house, private homes, and offices until the first municipal hall was built at Kingsway and Edmonds in 1899. Council is ultimately responsible for the government of the City of Burnaby. The Mayor (formally called “Reeve” prior to 1968) and Council are elected by the residents of Burnaby to represent them in decisions with respect to the provision of public services and facilities. Additionally, the Mayor represents the citizens of Burnaby at various public functions and events. Burnaby was without Council representation during most of the Great Depression and part of the Second World War. Council was disbanded on December 31, 1932 as a result of financial difficulties. The Provincial Government appointed a Commissioner to take over the duties of Reeve and Council beginning in 1933. This system of government was retained until January 1943, when Burnaby residents could once again elect their local government officials. The following individuals have served as Mayor (or Reeve) of Burnaby: Charles R. Shaw 1892 Nicolai C. Schou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 John W. Weart 1911-1912 Duncan C. McGregor 1913 Hugh M. Fraser 1914-1918 Thomas Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 William L. Burdick 1929 William A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorley 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek R. Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R.S. Gilchrist 1941-1942* B.C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner. Closely associated with the functions of Council is the City Clerk. The Office of the City Clerk is responsible for the statutory duties of the municipal clerk including the preparation and preservation of all minutes books and records of Council business, custody of City bylaws, administrative support to Council and its Committees, preparation of Council and Committee agendas and the conduct of local government elections. The Clerk’s Office is the communications link between Council and other City Departments and the general public, and provides assistance and advice to citizens with respect to Council and Council Committee processes, reporting procedures and decisions. At the time of Burnaby’s incorporation in 1892, the municipal Clerk had the responsibility to attend all meetings of Council, keep all records of Council, prepare and alter voters’ lists, conduct Council elections, collect revenue, as well as having the responsibility to prepare balance sheets and audits. An advertisement in a local newspaper for the appointment of the Clerk dated February 1, 1905 states the “united offices of clerk, collector and assessor” receive a salary of $65.00 per month. Originally the treasurer, assessor and records manager for the corporation, the Clerk eventually became the municipal Council liaison. The primary functions of the City Clerk over time have been the keeping of minutes for the meetings of City Council and related bodies; keeping the records of the City of Burnaby as required by the Local Government Act (formally Municipal Act); keeping all records related to City Council decision making; carrying out correspondence on behalf of Council; assembling voters’ lists and carrying out elections; providing communication, information, and public relations services, including responsibility for civic ceremonies/events, and the municipal archives. The following individuals have served as City Clerk: Alexander Philip 1892–1894 Alfred Smither 1894–1899 F.J.H. Shirley 1899–1901 Arthur De Windt Haszard 1901–1902 Walter J. Walker 1902–1905 Benjamin George Walker 1905–1908 Charles Thomas Saunders 1908–1911 W.M. Griffiths 1911–1912 Arthur G. Moore 1912–1933 Charles Boyer Brown 1933–1959 John H. Shaw 1959–1973* James Hudson 1974–1984 Charles A. Turpin 1984–1995 Debbie R. Comis 1995–2011 Anne Skipsey (Acting) 2011-2012 Maryann Manuel (Acting) 2012-2014 Dennis Back 2014-2018 Kate O'Connell 2018-2020 Blanka Zeinabova 2020-2022 *Deputy City Clerk T. Ward took over many of the Clerk’s duties from 1972 to 1973 due to Shaw’s ill health during these years.

Formats: Microforms exist for some records. See series descriptions.

Media Type: Textual Record

Creator: City of Burnaby

Notes: Title based on creators of fonds

History of Burnaby Council and council committees since 1982

https://search.heritageburnaby.ca/link/museumlibrary6666

Repository: Burnaby Village Museum

Author: City of Burnaby, Office of the City Clerk

Publication Date: 2005

Call Number: 971.133 BUR

Repository: Burnaby Village Museum

Collection: Reference Collection

Material Type: Textual Record

Call Number: 971.133 BUR

Author: City of Burnaby, Office of the City Clerk

Place of Publication: Burnaby, B.C.

Publisher: City of Burnaby

Publication Date: 2005

Physical Description: 221 p ; 30 cm.

Library Subject (LOC): Burnaby, B.C.; Burnaby (B.C.)--History

Subjects: Government - Local Government

Clerk's Department record series

https://search.heritageburnaby.ca/link/archivedescription137

Repository: City of Burnaby Archives

Date: 1892-2018

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Series

Scope and Content: Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of reco…

Repository: City of Burnaby Archives

Date: 1892-2018

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Description Level: Series

File Class: 1500 20 (add. 2020); 1650 10 (add. 2020)

Scope and Content: Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of records created and received by other City departments which are the Clerk’s responsibility to keep. As a result, files reflect the changing record keeping responsibilities of the City Clerk over the years. For instance, the series includes the City’s early financial records, including Auditor’s reports, cash books, and records related to bond sales, mortgages, taxes, and tax sales, which were the Clerk’s responsibility to keep until a municipal accountant was appointed in 1912. Series also includes records relating to the Parcel Tax Roll Review Panel (previously Court of Revision) and administration of the Clerk’s Office.

Formats: Many files ca. 1940 to 1979 exist only on microfilm located in the Clerk’s Department vault.

Media Type: Textual Record

Advisory Planning Commission subseries

https://search.heritageburnaby.ca/link/archivedescription96030

Repository: City of Burnaby Archives

Date: [1960]-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 40 folders of textual records + 1 photograph

Scope and Content: Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.

Repository: City of Burnaby Archives

Date: [1960]-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Advisory Planning Commission subseries

Physical Description: 40 folders of textual records + 1 photograph

Description Level: Subseries

Scope and Content: Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.

History: The Advisory Planning Commission was established in July of 1963. The Advisory Planning Commission was the successor to the Town Planning Commission. The Commission was responsible for advising Council on land use matters and reviewing all zoning bylaw amendments before being forwarded to public hearing. The Commission was disbanded on February 20, 2017.

Media Type: Textual Record; Photograph; Graphic Material

Archives Administration series

https://search.heritageburnaby.ca/link/archivedescription96696

Repository: City of Burnaby Archives

Date: 2001-2017

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Series

Physical Description: 14 folders of textual records and 2 optical discs

Scope and Content: Series consists of records created and received by the City Archives during the development and administration of its archival program. Records pertain to the intellectual and physical control of archival material, including appraisal, acquisition, arrangement and description, provision of access, …

Repository: City of Burnaby Archives

Date: 2001-2017

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Archives Administration series

Physical Description: 14 folders of textual records and 2 optical discs

Description Level: Series

File Class: 1300 04; 1300 06; 1300 30

Scope and Content: Series consists of records created and received by the City Archives during the development and administration of its archival program. Records pertain to the intellectual and physical control of archival material, including appraisal, acquisition, arrangement and description, provision of access, and preservation and conservation.

History: In February 2001, Council formally approved the City's Corporate Records Management Program. The Program manages the creation, maintenance, and disposition of the records of the City of Burnaby. An integral part of that program is the Records Classification System and Retention Schedule (RCSRS), which provides standardized classification codes among all municipal departments and identifies the retention periods for all classes of records created or received by the City. The City Archives, opened November 10, 2001, is the official repository for all inactive civic records of permanent administrative, legal, fiscal, historical, evidential, or informational value to the City of Burnaby. The Archives is guided by its Mandate and Acquisition Policy which was first adopted by Council on August 13, 2001, and revised on September 18, 2006 to include the acquisition and preservation of private (non-governmental) records that compliment the official city records and enhance understanding of the history and development of Burnaby. The Archives is located in the McGill Branch of the Burnaby Public Library. City Archivists:; Michelle Barocca 2001 - 2002; Arilea Sill 2002 - 2013; Rebecca Pasch 2013 - Present

Media Type: Textual Record

Bicycle Advisory Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96369

Repository: City of Burnaby Archives

Date: 1992-2003

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 21 folders of textual records

Scope and Content: Subseries consists of commission records for the Bicycle Advisory Committee including agendas, minutes, reports, and correspondence and a terms of reference.

Repository: City of Burnaby Archives

Date: 1992-2003

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Bicycle Advisory Committee subseries

Physical Description: 21 folders of textual records

Description Level: Subseries

Scope and Content: Subseries consists of commission records for the Bicycle Advisory Committee including agendas, minutes, reports, and correspondence and a terms of reference.

History: The Bicycle Advisory Committee was established on June 15, 1992. The purpose of the Bicycle Advisory Committee was to advise Council of policies, programs and projects which increased the safe, convenient and practical use of the bicycle for transportation and recreation in Burnaby. As of 2003, the Bicycle Advisory Committee merged with the Transportation Committee.

Media Type: Textual Record

Burnaby Public Library Board subseries

https://search.heritageburnaby.ca/link/archivedescription96372

Repository: City of Burnaby Archives

Date: [1960]-2007

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 3 rolls of microfilm + 1 photograph

Scope and Content: Subseries consists of board records for the Burnaby Public Library Board, including appointments, correspondence, and a comissioned portrait.

Repository: City of Burnaby Archives

Date: [1960]-2007

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Burnaby Public Library Board subseries

Physical Description: 3 rolls of microfilm + 1 photograph

Description Level: Subseries

Scope and Content: Subseries consists of board records for the Burnaby Public Library Board, including appointments, correspondence, and a comissioned portrait.

History: The Burnaby Public Library Board was established in 1955. The Trustees on the Burnaby Public Library Board govern the Burnaby Public Library and provide policies, a mission and vision, and general library management.