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City Council and Office of the City Clerk fonds
https://search.heritageburnaby.ca/link/archivedescription29
- Repository
- City of Burnaby Archives
- Date
- 1892-2021
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Fonds
- Physical Description
- 130m of textual records and other material
- Scope and Content
- Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.
- Repository
- City of Burnaby Archives
- Date
- 1892-2021
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- 130m of textual records and other material
- Description Level
- Fonds
- Access Restriction
- Subject to FOIPPA
- Scope and Content
- Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.
- History
- The City of Burnaby covers an area of approximately 98 square kilometers between the cities of Vancouver to the west, and Coquitlam and New Westminster to the east, Burrard Inlet to the north, and the Fraser River to the south. The municipality derived its name from Robert Burnaby, a prominent businessman and advisor to Sir James Douglas, the first Governor of the Crown Colony of British Columbia. Burnaby’s early development was closely tied to the development of the City of New Westminster. New Westminster became British Columbia’s capital in 1859, the year after the British Government proclaimed the establishment of British Columbia. Shortly thereafter, the Royal Engineers began exploring Burnaby to establish military defenses and secure natural resources. This involved the construction of a road linking New Westminster to Burrard Inlet for military purposes, which is present-day North Road. At this time, individuals and families began settling in Burnaby and were largely involved in agricultural and logging activities. Burnaby developed slowly until 1887, when the Canadian Pacific Railway was extended into Vancouver from the Port Moody terminal, causing a dramatic increase in traffic between New Westminster and Vancouver. To meet the new transportation demands, a tramline was built in 1891 connecting the two urban centers along what is now Kingsway. The creation and location of the tramline induced property owners to begin subdividing and selling their lands as early as October 1891. The property taxes the roughly 200 residents paid at this time went directly to the provincial government in Victoria. No local services were provided in turn, which prompted the formation of a committee to petition the provincial government for a municipal charter. As a result, the Corporation of the District of Burnaby was incorporated by letters patent on September 22, 1892. Burnaby’s first Council was elected by acclamation on October 15, 1892 and consisted of Reeve Charles R. Shaw and councillors William Brenchley, Arthur De Windt Hazard, L. Claude Hill, William McDermott, and John Woolard.* The first formal Council election was conducted three months later. Nicolai Shou became the first elected reeve of Burnaby by ballot. Council met at various locations, including the tramline’s power house, private homes, and offices until the first municipal hall was built at Kingsway and Edmonds in 1899. Council is ultimately responsible for the government of the City of Burnaby. The Mayor (formally called “Reeve” prior to 1968) and Council are elected by the residents of Burnaby to represent them in decisions with respect to the provision of public services and facilities. Additionally, the Mayor represents the citizens of Burnaby at various public functions and events. Burnaby was without Council representation during most of the Great Depression and part of the Second World War. Council was disbanded on December 31, 1932 as a result of financial difficulties. The Provincial Government appointed a Commissioner to take over the duties of Reeve and Council beginning in 1933. This system of government was retained until January 1943, when Burnaby residents could once again elect their local government officials. The following individuals have served as Mayor (or Reeve) of Burnaby: Charles R. Shaw 1892 Nicolai C. Schou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 John W. Weart 1911-1912 Duncan C. McGregor 1913 Hugh M. Fraser 1914-1918 Thomas Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 William L. Burdick 1929 William A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorley 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek R. Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R.S. Gilchrist 1941-1942* B.C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner. Closely associated with the functions of Council is the City Clerk. The Office of the City Clerk is responsible for the statutory duties of the municipal clerk including the preparation and preservation of all minutes books and records of Council business, custody of City bylaws, administrative support to Council and its Committees, preparation of Council and Committee agendas and the conduct of local government elections. The Clerk’s Office is the communications link between Council and other City Departments and the general public, and provides assistance and advice to citizens with respect to Council and Council Committee processes, reporting procedures and decisions. At the time of Burnaby’s incorporation in 1892, the municipal Clerk had the responsibility to attend all meetings of Council, keep all records of Council, prepare and alter voters’ lists, conduct Council elections, collect revenue, as well as having the responsibility to prepare balance sheets and audits. An advertisement in a local newspaper for the appointment of the Clerk dated February 1, 1905 states the “united offices of clerk, collector and assessor” receive a salary of $65.00 per month. Originally the treasurer, assessor and records manager for the corporation, the Clerk eventually became the municipal Council liaison. The primary functions of the City Clerk over time have been the keeping of minutes for the meetings of City Council and related bodies; keeping the records of the City of Burnaby as required by the Local Government Act (formally Municipal Act); keeping all records related to City Council decision making; carrying out correspondence on behalf of Council; assembling voters’ lists and carrying out elections; providing communication, information, and public relations services, including responsibility for civic ceremonies/events, and the municipal archives. The following individuals have served as City Clerk: Alexander Philip 1892–1894 Alfred Smither 1894–1899 F.J.H. Shirley 1899–1901 Arthur De Windt Haszard 1901–1902 Walter J. Walker 1902–1905 Benjamin George Walker 1905–1908 Charles Thomas Saunders 1908–1911 W.M. Griffiths 1911–1912 Arthur G. Moore 1912–1933 Charles Boyer Brown 1933–1959 John H. Shaw 1959–1973* James Hudson 1974–1984 Charles A. Turpin 1984–1995 Debbie R. Comis 1995–2011 Anne Skipsey (Acting) 2011-2012 Maryann Manuel (Acting) 2012-2014 Dennis Back 2014-2018 Kate O'Connell 2018-2020 Blanka Zeinabova 2020-2022 *Deputy City Clerk T. Ward took over many of the Clerk’s duties from 1972 to 1973 due to Shaw’s ill health during these years.
- Formats
- Microforms exist for some records. See series descriptions.
- Media Type
- Textual Record
- Creator
- City of Burnaby
- Notes
- Title based on creators of fonds
Board of Works subseries
https://search.heritageburnaby.ca/link/archivedescription96370
- Repository
- City of Burnaby Archives
- Date
- 1911-1956
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Subseries
- Physical Description
- 10 folders of textual records
- Scope and Content
- Subseries consists of minute books for the Board of Works Committee.
- Repository
- City of Burnaby Archives
- Date
- 1911-1956
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Council Committee series
- Subseries
- Board of Works subseries
- Physical Description
- 10 folders of textual records
- Description Level
- Subseries
- Scope and Content
- Subseries consists of minute books for the Board of Works Committee.
- History
- The Board of Works was established circa 1895 in order to provide infrastructure to the rapidly growing population of Burnaby. During 1926 and 1927, the committee was referred to as the Board of Works, Transportation and Industries. Prior to 1926, there was a separate committee called Transportation and Industries which was responsible for this portfolio. In 1928, new committees were formed and the duties associated with transportation and industry was given to the Transportation and Telephone Committee and a Health, Hall and Grounds, Fire and Industries Committee, respectively. From 1933 to 1942, no Board of Works was appointed as the Provincial Commissioner governed Burnaby. When the Board was re-appointed in 1943, it became known as the Board of Works and Waterworks. In 1945, waterworks became a separate committee known as Waterworks, Health and Sanitation. In 1954, the Board of Works reverted to its 1943 name Board of Works and Waterworks for one year. By 1955, Waterworks became a separate committee. The Board of Works disbanded circa 1959.
- Media Type
- Textual Record
Burnaby Town Planning Commission subseries
https://search.heritageburnaby.ca/link/archivedescription96373
- Repository
- City of Burnaby Archives
- Date
- 1930-1956
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Subseries
- Physical Description
- 3 folders of textual records
- Scope and Content
- Subseries consists of committee records for the Burnaby Town Planning Commission, including minute books.
- Repository
- City of Burnaby Archives
- Date
- 1930-1956
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Council Committee series
- Physical Description
- 3 folders of textual records
- Description Level
- Subseries
- Scope and Content
- Subseries consists of committee records for the Burnaby Town Planning Commission, including minute books.
- History
- The Burnaby Town Planning Commission was established in 1928. The Commission was concerned with town planning operations such as road improvement, land contouring, zoning, rezoning, and infrastructure projects within the City of Burnaby. It is the predecessor to the Advisory Planning Commission. The Burnaby Town Planning Commission disbanded circa 1957.
- Media Type
- Textual Record
Court of Revision subseries
https://search.heritageburnaby.ca/link/archivedescription96429
- Repository
- City of Burnaby Archives
- Date
- 1911-2001
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Subseries
- Physical Description
- 24 folders of textual records + 1 roll of microfilm + 3 bound books
- Scope and Content
- Subseries consists of committee records for the Court of Revision including assessment rolls, business taxes, local improvements, and lists of electors.
- Repository
- City of Burnaby Archives
- Date
- 1911-2001
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Council Committee series
- Subseries
- Court of Revision subseries
- Physical Description
- 24 folders of textual records + 1 roll of microfilm + 3 bound books
- Description Level
- Subseries
- Scope and Content
- Subseries consists of committee records for the Court of Revision including assessment rolls, business taxes, local improvements, and lists of electors.
- History
- The Court of Revision was established in 1989. The Court of Revision had the authority to revise the voters' list, the real property assessment roll, the business tax roll, and local improvement proposals, as determined by provincial statutes. It was also responsible for considering any complaints regarding assessment rolls and imposing parcel taxes. A Court of Revision was scheduled each year to provide an opportunity for property owners to appeal Local Area Services and Sewer Parcel taxes that were being charged for the first time. The assessments confirmed by the Court of Revision were the basis for the preparation of Local Area Services and Sewer Assessment tax rolls. In 2015, the Court of Revision became known as the Parcel Tax Roll Review Panel.
- Media Type
- Textual Record
Finance Committee subseries
https://search.heritageburnaby.ca/link/archivedescription96454
- Repository
- City of Burnaby Archives
- Date
- 1912-1956
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Subseries
- Physical Description
- 8 textual records contained in minute books
- Scope and Content
- Subseries consists of committee records for the Finance Committee including minute books.
- Repository
- City of Burnaby Archives
- Date
- 1912-1956
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Council Committee series
- Subseries
- Finance Committee subseries
- Physical Description
- 8 textual records contained in minute books
- Description Level
- Subseries
- Scope and Content
- Subseries consists of committee records for the Finance Committee including minute books.
- History
- The Finance Committee was first established in 1895, and was active between 1895-1928; 1931-1932; and 1943-1958. The role of the Finance Committee was to provide financial oversight for the City. In 1929 and 1930 the Finance Committee was called the Finance and Fire Committee. This committee disbanded on January 5, 1959.
- Media Type
- Textual Record
Sundry Committees subseries
https://search.heritageburnaby.ca/link/archivedescription96473
- Repository
- City of Burnaby Archives
- Date
- 1910-2011
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Subseries
- Physical Description
- 62 folders and books of textual records + 3 rolls of microfilm
- Scope and Content
- Subseries consists of committee records for the Sundry Committees including agendas; minutes; correspondence; committee reports; minute books; the Expo Committee; the Committee to Determine Creiteria for Naming Freemen, Parks, and Streets; the Recreational Vehicle Park Committee; the Labour Managem…
- Repository
- City of Burnaby Archives
- Date
- 1910-2011
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Council Committee series
- Subseries
- Sundry Committees subseries
- Physical Description
- 62 folders and books of textual records + 3 rolls of microfilm
- Description Level
- Subseries
- Scope and Content
- Subseries consists of committee records for the Sundry Committees including agendas; minutes; correspondence; committee reports; minute books; the Expo Committee; the Committee to Determine Creiteria for Naming Freemen, Parks, and Streets; the Recreational Vehicle Park Committee; the Labour Management Committee; the Public Interaction Review Committee; the Impaired Drivers Course Advisory Committee; the Youth Advisory Committee; the Policy Committee; the Security Committee; and the Social Sustainability Strategy Steering Committee.
- History
- Sundry committees are committees which have been grouped under the Sundry Committee umbrella because they have too few action items to warrant the creation of a regular committee.
- Media Type
- Textual Record
Water Committee subseries
https://search.heritageburnaby.ca/link/archivedescription96478
- Repository
- City of Burnaby Archives
- Date
- 1918-1992
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Subseries
- Physical Description
- 4 folders of textual records
- Scope and Content
- Subseries consists of committee records for the Water Committee including minute books.
- Repository
- City of Burnaby Archives
- Date
- 1918-1992
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Council Committee series
- Subseries
- Water Committee subseries
- Physical Description
- 4 folders of textual records
- Description Level
- Subseries
- Scope and Content
- Subseries consists of committee records for the Water Committee including minute books.
- History
- The Water Committee was established in 1910. The Water Committee was primarily concerned with building sewerage, maintaining the City's water system, and monitoring water supply and water usage. The Water Committee was renamed the Water and Parks Committee in 1928. In 1929, the name was reverted back to the Water Committee. This committee disbanded in 1932.
- Media Type
- Textual Record