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Administration series

https://search.heritageburnaby.ca/link/archivedescription97125
Repository
City of Burnaby Archives
Date
1957-2018
Collection/Fonds
Burnaby Historical Society fonds
Description Level
Series
Physical Description
Textual records and photographs
Scope and Content
Series consists of records relating to the establishment, administration and operation of the Burnaby Historical Society. Records include Society meeting minutes, correspondence, and photographs and ephemera from various Society programs and events.
More detail
Repository
City of Burnaby Archives
Date
1957-2018
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
Textual records and photographs
Description Level
Series
Reproduction Restriction
May be restricted by third party rights
Accession Number
2020-06
Scope and Content
Series consists of records relating to the establishment, administration and operation of the Burnaby Historical Society. Records include Society meeting minutes, correspondence, and photographs and ephemera from various Society programs and events.
Media Type
Textual Record
Photograph
Notes
Title based on contents of series
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Advisory Planning Commission subseries

https://search.heritageburnaby.ca/link/archivedescription96030
Repository
City of Burnaby Archives
Date
[1960]-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
40 folders of textual records + 1 photograph
Scope and Content
Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.
More detail
Repository
City of Burnaby Archives
Date
[1960]-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Advisory Planning Commission subseries
Physical Description
40 folders of textual records + 1 photograph
Description Level
Subseries
Scope and Content
Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.
History
The Advisory Planning Commission was established in July of 1963. The Advisory Planning Commission was the successor to the Town Planning Commission. The Commission was responsible for advising Council on land use matters and reviewing all zoning bylaw amendments before being forwarded to public hearing. The Commission was disbanded on February 20, 2017.
Media Type
Textual Record
Photograph
Graphic Material
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Archives Administration series

https://search.heritageburnaby.ca/link/archivedescription96696
Repository
City of Burnaby Archives
Date
2001-2017
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Series
Physical Description
14 folders of textual records and 2 optical discs
Scope and Content
Series consists of records created and received by the City Archives during the development and administration of its archival program. Records pertain to the intellectual and physical control of archival material, including appraisal, acquisition, arrangement and description, provision of access, …
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Repository
City of Burnaby Archives
Date
2001-2017
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Archives Administration series
Physical Description
14 folders of textual records and 2 optical discs
Description Level
Series
File Class
1300 04
1300 06
1300 30
Scope and Content
Series consists of records created and received by the City Archives during the development and administration of its archival program. Records pertain to the intellectual and physical control of archival material, including appraisal, acquisition, arrangement and description, provision of access, and preservation and conservation.
History
In February 2001, Council formally approved the City's Corporate Records Management Program. The Program manages the creation, maintenance, and disposition of the records of the City of Burnaby. An integral part of that program is the Records Classification System and Retention Schedule (RCSRS), which provides standardized classification codes among all municipal departments and identifies the retention periods for all classes of records created or received by the City. The City Archives, opened November 10, 2001, is the official repository for all inactive civic records of permanent administrative, legal, fiscal, historical, evidential, or informational value to the City of Burnaby. The Archives is guided by its Mandate and Acquisition Policy which was first adopted by Council on August 13, 2001, and revised on September 18, 2006 to include the acquisition and preservation of private (non-governmental) records that compliment the official city records and enhance understanding of the history and development of Burnaby. The Archives is located in the McGill Branch of the Burnaby Public Library. City Archivists:
Michelle Barocca 2001 - 2002
Arilea Sill 2002 - 2013
Rebecca Pasch 2013 - Present
Media Type
Textual Record
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Audit Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96328
Repository
City of Burnaby Archives
Date
2012-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
4 folders of textual records
Scope and Content
Subseries consists of committee records for the Audit Committee including agendas, minutes, and reports.
More detail
Repository
City of Burnaby Archives
Date
2012-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Audit Committee subseries
Physical Description
4 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Audit Committee including agendas, minutes, and reports.
History
The Audit Committee was established on April 16, 2012. The Audit Committee is responsible for overseeing the work of external auditors. This oversight is meant to enhance the credibility and reliability of financial reporting while helping to ensure the independence of the external auditors.
Media Type
Textual Record
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BHS minutes 2010

https://search.heritageburnaby.ca/link/archivedescription98330
Repository
City of Burnaby Archives
Date
2010
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and reports, as well as the minutes and reports of the annual general meeting and newspaper clippings of articles related to items discussed at meetings.
More detail
Repository
City of Burnaby Archives
Date
2010
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-054
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and reports, as well as the minutes and reports of the annual general meeting and newspaper clippings of articles related to items discussed at meetings.
Media Type
Textual Record
Notes
Transcribed title
Title transcribed from original file folder
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BHS minutes 2011

https://search.heritageburnaby.ca/link/archivedescription98331
Repository
City of Burnaby Archives
Date
2011
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and reports, as well as the minutes of the annual general meeting. File also contains an invitation to the official plaque unveiling of the Pixie McGeachie Reading Room at the City of Burnaby Archives and event program.
More detail
Repository
City of Burnaby Archives
Date
2011
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-055
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and reports, as well as the minutes of the annual general meeting. File also contains an invitation to the official plaque unveiling of the Pixie McGeachie Reading Room at the City of Burnaby Archives and event program.
Media Type
Textual Record
Notes
Transcribed title
Title transcribed from original file folder
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BHS minutes 2012

https://search.heritageburnaby.ca/link/archivedescription98332
Repository
City of Burnaby Archives
Date
2012
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and minutes of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2012
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-056
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and minutes of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
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BHS minutes 2013

https://search.heritageburnaby.ca/link/archivedescription98333
Repository
City of Burnaby Archives
Date
2013
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and minutes of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2013
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-057
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and minutes of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
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BHS minutes 2014

https://search.heritageburnaby.ca/link/archivedescription98334
Repository
City of Burnaby Archives
Date
2014
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and reports and minutes and reports of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2014
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-058
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and reports and minutes and reports of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
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BHS minutes 2015

https://search.heritageburnaby.ca/link/archivedescription98335
Repository
City of Burnaby Archives
Date
2015
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and minutes of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2015
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-059
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and minutes of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
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BHS minutes 2016

https://search.heritageburnaby.ca/link/archivedescription98336
Repository
City of Burnaby Archives
Date
2016
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular and Executive meeting minutes and the minutes of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2016
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-060
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular and Executive meeting minutes and the minutes of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
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BHS minutes 2017

https://search.heritageburnaby.ca/link/archivedescription98337
Repository
City of Burnaby Archives
Date
2017
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and the minutes and scholarship report of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2017
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-061
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and the minutes and scholarship report of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
Less detail
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BHS minutes 2018

https://search.heritageburnaby.ca/link/archivedescription98338
Repository
City of Burnaby Archives
Date
2018
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and the minutes of the annual general meeting.
More detail
Repository
City of Burnaby Archives
Date
2018
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-062
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society regular meeting minutes and the minutes of the annual general meeting.
Media Type
Textual Record
Notes
Title based on contents of file
Less detail
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BHS scholarships

https://search.heritageburnaby.ca/link/archivedescription98417
Repository
City of Burnaby Archives
Date
1990-2018
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
1 cm of textual records
Scope and Content
File contains records pertaining to Burnaby Historical Society scholarship. The scholarship was funded by Dr. Blythe and Violet Eagles and honours Evelyn Salisbury, former president of the Society. Records includes scholarship terms of reference, notification letters to award recipients, and the …
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Repository
City of Burnaby Archives
Date
1990-2018
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
1 cm of textual records
Description Level
File
Record No.
MSS205-084
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains records pertaining to Burnaby Historical Society scholarship. The scholarship was funded by Dr. Blythe and Violet Eagles and honours Evelyn Salisbury, former president of the Society. Records includes scholarship terms of reference, notification letters to award recipients, and the endowment stewardship report from Simon Fraser University who took over administration of the scholarship in 2017.
Media Type
Textual Record
Notes
Transcribed title
Title transcribed from original file folder
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Brainerd family papers

https://search.heritageburnaby.ca/link/archivedescription77171
Repository
City of Burnaby Archives
Date
1938-1958 (date of originals) ; 2013
Collection/Fonds
Brainerd family fonds
Description Level
Item
Physical Description
4 p. of textual records
Scope and Content
File consists of a newspaper clipping and two pages of photocopied photographs pertaining to the Brainerd family; Lawrence and Violet Brainerd, their children Ernest and Vera Moss, Pat (Brainerd) White and Roy Brainerd, as well as Roy's wife Carol and their three daughters Susan, Linda and Jayne Br…
More detail
Repository
City of Burnaby Archives
Date
1938-1958 (date of originals) ; 2013
Collection/Fonds
Brainerd family fonds
Physical Description
4 p. of textual records
Description Level
Item
Record No.
MSS172-003
Accession Number
2013-06
Scope and Content
File consists of a newspaper clipping and two pages of photocopied photographs pertaining to the Brainerd family; Lawrence and Violet Brainerd, their children Ernest and Vera Moss, Pat (Brainerd) White and Roy Brainerd, as well as Roy's wife Carol and their three daughters Susan, Linda and Jayne Brainerd.
Media Type
Textual Record
Notes
Title based on contents of file
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Burnaby Historical Society fonds

https://search.heritageburnaby.ca/link/archivedescription97124
Repository
City of Burnaby Archives
Date
1892-2018
Collection/Fonds
Burnaby Historical Society fonds
Description Level
Fonds
Physical Description
ca. 130 linear feet of textual records 30 linear feet of graphic and other material
Scope and Content
Fonds consists of the Burnaby Historical Society's administrative records and community archives collection.
More detail
Repository
City of Burnaby Archives
Date
1892-2018
Collection/Fonds
Burnaby Historical Society fonds
Physical Description
ca. 130 linear feet of textual records 30 linear feet of graphic and other material
Description Level
Fonds
Scope and Content
Fonds consists of the Burnaby Historical Society's administrative records and community archives collection.
History
The Burnaby Historical Society was founded in 1957. The Historical Society developed a community archives by collecting, compiling and preserving various materials with historical value to the City of Burnaby. It gathered miscellaneous documents, photographs and other items while also soliciting and acquiring entire collections or groups of archival records. In 1991, the Historical Society was provided a permanent space to house their growing collection at the Burnaby Village Museum and they continued to collect and expand their holdings. After the creation of the City of Burnaby Archives in 2001, the Burnaby Historical Society and the City of Burnaby began discussing the possibility of uniting the two collections. In February 2007, an agreement was signed between the two institutions which resulted in the merger of the Society's Community Archives with the City Archives. All records and photographs that had been collected by the Historical Society were transferred into the custody of the City and were moved from the Burnaby Village Museum to the City Archives in the McGill Branch of the Burnaby Public Library. The Burnaby Historical Society disbanded in 2018.
Names
Burnaby Historical Society
Media Type
Textual Record
Photograph
Sound Recording
Creator
Burnaby Historical Society
Notes
Title based on contents of fonds
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Burnaby Outdoor Club fonds

https://search.heritageburnaby.ca/link/archivedescription71572
Repository
City of Burnaby Archives
Date
1991-2020
Collection/Fonds
Burnaby Outdoor Club fonds
Description Level
Fonds
Physical Description
1 folder textual records + 3 optical discs : CD-ROM
Scope and Content
Fonds comprises the Burnaby Outdoor Club's monthly newsletter "Footnotes". The newsletter, started in June 1991, details the events and activities undertaken by the Club and includes information on membership and club development. The fonds includes June 1991 to January 2009 newsletters on paper an…
More detail
Repository
City of Burnaby Archives
Date
1991-2020
Collection/Fonds
Burnaby Outdoor Club fonds
Physical Description
1 folder textual records + 3 optical discs : CD-ROM
Description Level
Fonds
Record No.
MSS162
Access Restriction
No restrictions
Accession Number
2012-12
2016-13
2018-24
2020-17
Scope and Content
Fonds comprises the Burnaby Outdoor Club's monthly newsletter "Footnotes". The newsletter, started in June 1991, details the events and activities undertaken by the Club and includes information on membership and club development. The fonds includes June 1991 to January 2009 newsletters on paper and January 2009 to December 2020 in digital form.
History
The Burnaby Outdoor Club was formed in 1991 for the purpose of promoting the care and enjoyment of the outdoor environment through hiking, cycling, and skiing, supplemented by a variety of other sports and activities. The Club holds numerous sport and social events throughout the year and the monthly newsletter provides an overview of these events.
Media Type
Textual Record
Creator
Burnaby Outdoor Club
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Bylaws series

https://search.heritageburnaby.ca/link/archivedescription136
Repository
City of Burnaby Archives
Date
1892-2010
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Series
Scope and Content
Series consists of all bylaws passed, signed and sealed by the municipal Council of Burnaby, as well as drafts of bylaws that did not receive final adoption or a final reading. Bylaws pertain to all aspects of municipal government, including, but not limited to, public works, land and building reg…
More detail
Repository
City of Burnaby Archives
Date
1892-2010
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Bylaws series
Description Level
Series
Scope and Content
Series consists of all bylaws passed, signed and sealed by the municipal Council of Burnaby, as well as drafts of bylaws that did not receive final adoption or a final reading. Bylaws pertain to all aspects of municipal government, including, but not limited to, public works, land and building regulation, taxation, finance, licensing, public health and safety, and recreation and culture. Series also includes files of correspondence and other documents related to the development of individual bylaws and municipal bylaw elections, as well as appendices to bylaws, including maps, plans, and engineering related comprehensive development drawings (CD plans). Included also are bylaw record books, which list all bylaws and related information, such as dates of reading and final adoption dates. Bylaws are numbered sequentially and are arranged according to bylaw number.
Formats
Microfiche copies are available in the Clerk’s Department vault for bylaws number 1 to 10584.
Media Type
Textual Record
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City Council and Office of the City Clerk fonds

https://search.heritageburnaby.ca/link/archivedescription29
Repository
City of Burnaby Archives
Date
1892-2021
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Fonds
Physical Description
130m of textual records and other material
Scope and Content
Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.
More detail
Repository
City of Burnaby Archives
Date
1892-2021
Collection/Fonds
City Council and Office of the City Clerk fonds
Physical Description
130m of textual records and other material
Description Level
Fonds
Access Restriction
Subject to FOIPPA
Scope and Content
Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.
History
The City of Burnaby covers an area of approximately 98 square kilometers between the cities of Vancouver to the west, and Coquitlam and New Westminster to the east, Burrard Inlet to the north, and the Fraser River to the south. The municipality derived its name from Robert Burnaby, a prominent businessman and advisor to Sir James Douglas, the first Governor of the Crown Colony of British Columbia. Burnaby’s early development was closely tied to the development of the City of New Westminster. New Westminster became British Columbia’s capital in 1859, the year after the British Government proclaimed the establishment of British Columbia. Shortly thereafter, the Royal Engineers began exploring Burnaby to establish military defenses and secure natural resources. This involved the construction of a road linking New Westminster to Burrard Inlet for military purposes, which is present-day North Road. At this time, individuals and families began settling in Burnaby and were largely involved in agricultural and logging activities. Burnaby developed slowly until 1887, when the Canadian Pacific Railway was extended into Vancouver from the Port Moody terminal, causing a dramatic increase in traffic between New Westminster and Vancouver. To meet the new transportation demands, a tramline was built in 1891 connecting the two urban centers along what is now Kingsway. The creation and location of the tramline induced property owners to begin subdividing and selling their lands as early as October 1891. The property taxes the roughly 200 residents paid at this time went directly to the provincial government in Victoria. No local services were provided in turn, which prompted the formation of a committee to petition the provincial government for a municipal charter. As a result, the Corporation of the District of Burnaby was incorporated by letters patent on September 22, 1892. Burnaby’s first Council was elected by acclamation on October 15, 1892 and consisted of Reeve Charles R. Shaw and councillors William Brenchley, Arthur De Windt Hazard, L. Claude Hill, William McDermott, and John Woolard.* The first formal Council election was conducted three months later. Nicolai Shou became the first elected reeve of Burnaby by ballot. Council met at various locations, including the tramline’s power house, private homes, and offices until the first municipal hall was built at Kingsway and Edmonds in 1899. Council is ultimately responsible for the government of the City of Burnaby. The Mayor (formally called “Reeve” prior to 1968) and Council are elected by the residents of Burnaby to represent them in decisions with respect to the provision of public services and facilities. Additionally, the Mayor represents the citizens of Burnaby at various public functions and events. Burnaby was without Council representation during most of the Great Depression and part of the Second World War. Council was disbanded on December 31, 1932 as a result of financial difficulties. The Provincial Government appointed a Commissioner to take over the duties of Reeve and Council beginning in 1933. This system of government was retained until January 1943, when Burnaby residents could once again elect their local government officials. The following individuals have served as Mayor (or Reeve) of Burnaby: Charles R. Shaw 1892 Nicolai C. Schou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 John W. Weart 1911-1912 Duncan C. McGregor 1913 Hugh M. Fraser 1914-1918 Thomas Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 William L. Burdick 1929 William A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorley 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek R. Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R.S. Gilchrist 1941-1942* B.C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner. Closely associated with the functions of Council is the City Clerk. The Office of the City Clerk is responsible for the statutory duties of the municipal clerk including the preparation and preservation of all minutes books and records of Council business, custody of City bylaws, administrative support to Council and its Committees, preparation of Council and Committee agendas and the conduct of local government elections. The Clerk’s Office is the communications link between Council and other City Departments and the general public, and provides assistance and advice to citizens with respect to Council and Council Committee processes, reporting procedures and decisions. At the time of Burnaby’s incorporation in 1892, the municipal Clerk had the responsibility to attend all meetings of Council, keep all records of Council, prepare and alter voters’ lists, conduct Council elections, collect revenue, as well as having the responsibility to prepare balance sheets and audits. An advertisement in a local newspaper for the appointment of the Clerk dated February 1, 1905 states the “united offices of clerk, collector and assessor” receive a salary of $65.00 per month. Originally the treasurer, assessor and records manager for the corporation, the Clerk eventually became the municipal Council liaison. The primary functions of the City Clerk over time have been the keeping of minutes for the meetings of City Council and related bodies; keeping the records of the City of Burnaby as required by the Local Government Act (formally Municipal Act); keeping all records related to City Council decision making; carrying out correspondence on behalf of Council; assembling voters’ lists and carrying out elections; providing communication, information, and public relations services, including responsibility for civic ceremonies/events, and the municipal archives. The following individuals have served as City Clerk: Alexander Philip 1892–1894 Alfred Smither 1894–1899 F.J.H. Shirley 1899–1901 Arthur De Windt Haszard 1901–1902 Walter J. Walker 1902–1905 Benjamin George Walker 1905–1908 Charles Thomas Saunders 1908–1911 W.M. Griffiths 1911–1912 Arthur G. Moore 1912–1933 Charles Boyer Brown 1933–1959 John H. Shaw 1959–1973* James Hudson 1974–1984 Charles A. Turpin 1984–1995 Debbie R. Comis 1995–2011 Anne Skipsey (Acting) 2011-2012 Maryann Manuel (Acting) 2012-2014 Dennis Back 2014-2018 Kate O'Connell 2018-2020 Blanka Zeinabova 2020-2022 *Deputy City Clerk T. Ward took over many of the Clerk’s duties from 1972 to 1973 due to Shaw’s ill health during these years.
Formats
Microforms exist for some records. See series descriptions.
Media Type
Textual Record
Creator
City of Burnaby
Notes
Title based on creators of fonds
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Clerk's Department record series

https://search.heritageburnaby.ca/link/archivedescription137
Repository
City of Burnaby Archives
Date
1892-2018
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Series
Scope and Content
Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of reco…
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Repository
City of Burnaby Archives
Date
1892-2018
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Clerk's Department record series
Description Level
Series
File Class
1500 20 (add. 2020)
1650 10 (add. 2020)
Scope and Content
Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of records created and received by other City departments which are the Clerk’s responsibility to keep. As a result, files reflect the changing record keeping responsibilities of the City Clerk over the years. For instance, the series includes the City’s early financial records, including Auditor’s reports, cash books, and records related to bond sales, mortgages, taxes, and tax sales, which were the Clerk’s responsibility to keep until a municipal accountant was appointed in 1912. Series also includes records relating to the Parcel Tax Roll Review Panel (previously Court of Revision) and administration of the Clerk’s Office.
Formats
Many files ca. 1940 to 1979 exist only on microfilm located in the Clerk’s Department vault.
Media Type
Textual Record
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Committee Administration subseries

https://search.heritageburnaby.ca/link/archivedescription96376
Repository
City of Burnaby Archives
Date
[1960]-2020
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
10 folders of textual records + 3 rolls of microfilm
Scope and Content
Subseries consists of committee records for the Committee Administration including directories, terms of reference, commissioner appointments, committee applications, successful candidates, and delegations.
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Repository
City of Burnaby Archives
Date
[1960]-2020
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Committee administration subseries
Physical Description
10 folders of textual records + 3 rolls of microfilm
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Committee Administration including directories, terms of reference, commissioner appointments, committee applications, successful candidates, and delegations.
History
Committee Administration is responsible for the administrative management of Burnaby's various committees, commissions, and boards.
Media Type
Textual Record
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Community Archives Collection series

https://search.heritageburnaby.ca/link/archivedescription97126
Repository
City of Burnaby Archives
Date
[188-]-2010
Collection/Fonds
Burnaby Historical Society fonds
Description Level
Series
Physical Description
Textual records and other materials
Scope and Content
Series consists of the Burnaby Historical Society's Community Archives collection. The Society's collection includes photographs, documents, ephemera, oral histories, and other records from a myriad of sources and donors, compiled to document the history of Burnaby.
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Repository
City of Burnaby Archives
Date
[188-]-2010
Collection/Fonds
Burnaby Historical Society fonds
Series
Community Archives Collection series
Physical Description
Textual records and other materials
Description Level
Series
Scope and Content
Series consists of the Burnaby Historical Society's Community Archives collection. The Society's collection includes photographs, documents, ephemera, oral histories, and other records from a myriad of sources and donors, compiled to document the history of Burnaby.
History
The Burnaby Historical was founded in 1957. The Historical Society developed its Community Archives by collecting, compiling, and preserving records with historic value to the City of Burnaby. It gathered documents, photographs, and other items while also soliciting and acquiring entire collections or groups of archival records. In 1991, the Society was provided a permanent space to house their growing collection at the Burnaby Village Museum and they continued to grow their holdings. Following the creation of the City of Burnaby Archives in 2001, the Society and the City of Burnaby began discussing the possibility of uniting the two collections. In February 2007, an agreement was signed between the two institutions which resulted in the merger of the Society's Community Archives with the City Archives. All records collected by the Society were transferred into the custody of the City and moved from the Burnaby Village Museum to the City Archives in the McGill branch of the Burnaby Public Library.
Media Type
Textual Record
Photograph
Sound Recording
Cartographic Material
Notes
Title based on contents of series
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Community Development Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96377
Repository
City of Burnaby Archives
Date
2005-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
23 folders of textual records
Scope and Content
Subseries consists of committee records for the Community Development Committee including agendas, minutes, and committee reports.
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Repository
City of Burnaby Archives
Date
2005-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Community Development Committee subseries
Physical Description
23 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Community Development Committee including agendas, minutes, and committee reports.
History
The Community Development Committee (formerly the Housing Committee) was established in 2006. The Committee advised on protecting and providing affordable housing, leasing of City land for non-market and special needs housing, planning issues for residential land use, and impacts of federal and provincial policies on Burnaby housing issues. On January 26, 2015, the Committee’s name was changed from Community Development Committee to Planning and Development Committee.
Media Type
Textual Record
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Community Heritage Commission Special Project fonds

https://search.heritageburnaby.ca/link/archivedescription74546
Repository
City of Burnaby Archives
Date
1994-2012
Collection/Fonds
Community Heritage Commission Special Projects fonds
Description Level
Fonds
Physical Description
79 photograph (jpeg) : col., 300ppi ; 43 photograph (tiff) : col., 600ppi ; 48 interviews (wav) : digital sound files.
Scope and Content
Fonds consists of project records created by Burnaby's Community Heritage Commission as part of their initiative and mandate.
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Repository
City of Burnaby Archives
Date
1994-2012
Collection/Fonds
Community Heritage Commission Special Projects fonds
Physical Description
79 photograph (jpeg) : col., 300ppi ; 43 photograph (tiff) : col., 600ppi ; 48 interviews (wav) : digital sound files.
Description Level
Fonds
Access Restriction
Open access
Accession Number
2012-07
2009-10
2012-30
2016-04
Scope and Content
Fonds consists of project records created by Burnaby's Community Heritage Commission as part of their initiative and mandate.
History
The History and Heritage Committee was established in 1992 under Burnaby's Centennial Committee. When the Centennial Committee was disbanded on December 31, 1992, the History and Heritage Committee was made a part of the Burnaby Heritage Advisory Committee. It proceeded under its authority until 1995 when it was renamed The Community Heritage Commission (CHC) as a municipal heritage advisory committee by the Burnaby City Council under section 15 of the Heritage Conservation Act. The commission endeavours to provide comprehensive community heritage and history projects and programs to bring together the personal history of citizens and facilitate a wider understanding and appreciation of Burnaby's collective memory. Projects undertaken by Burnaby's Community Heritage Commission include: Burnaby Centennial Anthology: Stories of Early Burnaby; In the Shadow by the Sea: Recollections of Burnaby's Barnet Village; the Heritage Burnaby website (www.heritageburnaby.ca); Charting Change: An Interactive Atlas; and various oral history projects. These projects fall under the Community Heritage Commission's mandate to provide the citizens of Burnaby and the wider public with access to information about the city and its unique history through publications and online finding aids.
Media Type
Photograph
Textual Record
Sound Recording
Creator
Community Heritage Commission
Notes
Title based on contents of fonds
PC 615, PC 503, MSS198, MSS171, MSS196, and PC 549
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Community Heritage Commission subseries

https://search.heritageburnaby.ca/link/archivedescription96378
Repository
City of Burnaby Archives
Date
1989-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
46 folders of textual records + 2 photographs + 1 portrait
Scope and Content
Subseries consists of committee records for the Community Heritage Commission including agendas, minutes, correspondence, committee reports, and heritage sites.
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Repository
City of Burnaby Archives
Date
1989-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Community Heritage Commission subseries
Physical Description
46 folders of textual records + 2 photographs + 1 portrait
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Community Heritage Commission including agendas, minutes, correspondence, committee reports, and heritage sites.
History
The Community Heritage Commission was established December of 1994. This committee was formerly known as the Heritage Advisory Committee. The Community Heritage Commission supports efforts to increase public awareness of and provide management for constructed and natural heritage in the City of Burnaby.
Media Type
Textual Record
Photograph
Graphic Material
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Community Policing Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96425
Repository
City of Burnaby Archives
Date
1994-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
44 folders of textual records + 1 photograph
Scope and Content
Subseries consists of committee records for the Community Policing Committee including agendas, minutes, correspondence, committee reports, and a commissioned portrait.
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Repository
City of Burnaby Archives
Date
1994-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Community Policing Committee subseries
Physical Description
44 folders of textual records + 1 photograph
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Community Policing Committee including agendas, minutes, correspondence, committee reports, and a commissioned portrait.
History
The Community Policing Committee was established on March 21, 1994. The purpose of this committee was to advise Council on directions and strategies for community policing and crime prevention strategies; to serve as a liaison between Council, district community consultative committees, and the RCMP; and to serve as a link between those groups and the broader community. On January 26, 2015, the Committee’s name was changed from the Community Policing Committee to the Public Safety Committee.
Media Type
Textual Record
Photograph
Graphic Material
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Contracts and agreements series

https://search.heritageburnaby.ca/link/archivedescription138
Repository
City of Burnaby Archives
Date
1898-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Series
Scope and Content
Series consists of contracts and agreements made between Burnaby and other parties, including individuals, companies, and governments relating to all aspects of municipal affairs. Early contracts and agreements are largely related to the municipality’s land transactions and infrastructure, and inc…
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Repository
City of Burnaby Archives
Date
1898-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Contracts and agreements series
Description Level
Series
Scope and Content
Series consists of contracts and agreements made between Burnaby and other parties, including individuals, companies, and governments relating to all aspects of municipal affairs. Early contracts and agreements are largely related to the municipality’s land transactions and infrastructure, and include conveyances, deeds of land, expropriations, and quit claim deeds. The Clerk is responsible for keeping these records.
Media Type
Textual Record
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Council Committee series

https://search.heritageburnaby.ca/link/archivedescription139
Repository
City of Burnaby Archives
Date
1910-2020
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Series
Scope and Content
Series consists of minutes, agendas, correspondence and reports of committees of Council, including the Court of Revision (up to 2001), Advisory Planning Commission, Bicycle Advisory Committee, Civic Development Committee, Community Heritage Commission, Community Housing and Planning Committee, Com…
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Repository
City of Burnaby Archives
Date
1910-2020
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Description Level
Series
Scope and Content
Series consists of minutes, agendas, correspondence and reports of committees of Council, including the Court of Revision (up to 2001), Advisory Planning Commission, Bicycle Advisory Committee, Civic Development Committee, Community Heritage Commission, Community Housing and Planning Committee, Community Issues and Social Planning Committee, Community Policing Committee, Emergency Planning Committee, Environment and Waste Management Committee, Executive Committee, Family Court and Youth Justice Committee, Finance and Economics Development Committee, Traffic and Transportation Committee (Traffic Safety Commission), Traffic and Transportation Committee (Transportation and Transit Division), as well as the minutes of various defunct committees.
History
Committees of Council are comprised of Council members and citizens of Burnaby who apply to sit on a committee in a volunteer capacity. In the early years, Council committees did not include citizen participation; committees consisted of two or more councillors nominated by the Reeve, or the entire Council would sit as a committee. One councillor would be selected as committee chair. The Reeve would often sit on committees as well. Committees may also be created on an ad hoc basis to deal with particular issues as they arise. For example, a committee was temporarily formed in 1899 to oversee the construction of the new municipal hall. The earliest committees of Council were the Finance Committee, Board of Works, Board of Health and the Licensing Board. Council would also sit once a year as the Court of Revision. [In addition, Councillors also sat on intermunicipal councils with Vancouver and Coquitlam council members]. By 1910, the number of Council committees had increased in accordance with Burnaby’s development; the earliest committee minutes recorded separately from the minutes of Council date from this year.
Media Type
Textual Record
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Council Indemnity Advisory Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96428
Repository
City of Burnaby Archives
Date
1992-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
12 folders of textual records
Scope and Content
Subseries consists of committee records for the Council Indemnity Advisory Committee including agendas, minutes, correspondence, committee reports, terms of reference, and a resource manual.
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Repository
City of Burnaby Archives
Date
1992-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Council Indemnity Advisory Committee subseries
Physical Description
12 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Council Indemnity Advisory Committee including agendas, minutes, correspondence, committee reports, terms of reference, and a resource manual.
History
The Council Indemnity Advisory Committee was first established on February 24, 1992. It was then reported out on September 14, 1992 and re-struck in 2001, 2007, and 2011. This committee was created in order to establish Council indemnities (dollar amounts) and their effective dates. The committee provides Council with a detached and objective body to complete this process.
Media Type
Textual Record
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Council minutes and agendas series

https://search.heritageburnaby.ca/link/archivedescription140
Repository
City of Burnaby Archives
Date
1892-2018
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Series
Scope and Content
Series consists of minutes and agendas of the meetings of Burnaby City Council. Minutes of open Council meetings reflect Council discussions and decisions regarding issues of municipal concern, including, but not limited to, public works, taxation, bylaw enforcement, land development, public healt…
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Repository
City of Burnaby Archives
Date
1892-2018
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council minutes and agendas series
Description Level
Series
File Class
2430 09 (add. 2020)
Scope and Content
Series consists of minutes and agendas of the meetings of Burnaby City Council. Minutes of open Council meetings reflect Council discussions and decisions regarding issues of municipal concern, including, but not limited to, public works, taxation, bylaw enforcement, land development, public health, and administrative decisions. Series includes minutes of “in camera,” or closed, Council meetings in which confidential issues are discussed. Some of the early minute books contain minutes of Court of Revision proceedings as well.
Media Type
Textual Record
Notes
Access to in camera minutes is restricted in accordance with Freedom of Information and Protection of Privacy Act legislation. Contact the City Archives for details.
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Dissolution and final disbursement

https://search.heritageburnaby.ca/link/archivedescription98419
Repository
City of Burnaby Archives
Date
2018
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
0.5 cm of textual records
Scope and Content
File contains correspondence from Burnaby Historical Society President, Goldie Carr, regarding the dissolution of the Society and disbursement of its final funds. Funds were disbursed to the Burnaby Historical Society Undergraduate Scholarship in Canadian History Endowment at Simon Fraser Universi…
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Repository
City of Burnaby Archives
Date
2018
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
0.5 cm of textual records
Description Level
File
Record No.
MSS205-086
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains correspondence from Burnaby Historical Society President, Goldie Carr, regarding the dissolution of the Society and disbursement of its final funds. Funds were disbursed to the Burnaby Historical Society Undergraduate Scholarship in Canadian History Endowment at Simon Fraser University, Rivers to Sea Regional Heritage Fair, and Burnaby Village Museum.
Media Type
Textual Record
Notes
Title based on contents of file
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Engineering Department fonds

https://search.heritageburnaby.ca/link/archivedescription43
Repository
City of Burnaby Archives
Date
1912-2014
Collection/Fonds
Engineering Department fonds
Description Level
Fonds
Physical Description
1m of textual records, approximately 2000 cartographic and architecural drawings
Scope and Content
Fonds consists of records created by the Engineering department including environmental service files, physical plant plans, and administrative records.
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Repository
City of Burnaby Archives
Date
1912-2014
Collection/Fonds
Engineering Department fonds
Physical Description
1m of textual records, approximately 2000 cartographic and architecural drawings
Description Level
Fonds
Access Restriction
Subject to FOIPPA
Reproduction Restriction
Reproductions subject to FOIPPA
Scope and Content
Fonds consists of records created by the Engineering department including environmental service files, physical plant plans, and administrative records.
History
In 2020, responsibility for environmental management transferred to Climate Action and Energy, with Engineering retaining responsibility for geotechnical investigations and graffiti management. In 2022, Engineering became responsible for a consolidated Transportation group that aligns transportation planning and implementation functions. Green Fleet and Equipment also moved from Climate Action and Energy to the Public Works division of the Engineering Department. In 2022, Facilities Management was transferred from Engineering to the newly-created Lands and Facilities Department. James Lota served as General Manager, Engineering from 2021-2022. Jozsef Dioszeghy has served in the role since April 2022.
Media Type
Textual Record
Cartographic Material
Architectural Drawing
Creator
City of Burnaby
Notes
Title based on contents of fonds.
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Environmental Sustainability Strategy Steering Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96915
Repository
City of Burnaby Archives
Date
2013
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
3 folders of textual records
Scope and Content
Subseries consists of committee records for the Environmental Sustainability Strategy Steering Committee including agendas, minutes, and committee reports.
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Repository
City of Burnaby Archives
Date
2013
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Environmental Sustainability Strategy Steering Committee subseries
Physical Description
3 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Environmental Sustainability Strategy Steering Committee including agendas, minutes, and committee reports.
History
The Environmental Sustainability Strategy Steering Committee was established on December 10, 2012. The Committee advises on issues related to environmental strategies and initiatives focused on sustainability.
Media Type
Textual Record
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Environment Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96447
Repository
City of Burnaby Archives
Date
2003-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
32 folders of textual records + 1 photograph
Scope and Content
Subseries consists of committee records for the Environment Committee including agendas, minutes, correspondence, committee reports, and a comissioned portrait.
More detail
Repository
City of Burnaby Archives
Date
2003-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Environment Committee subseries
Physical Description
32 folders of textual records + 1 photograph
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Environment Committee including agendas, minutes, correspondence, committee reports, and a comissioned portrait.
History
The Environment Committee (formerly the Environment and Waste Management Committee) was established on January 13, 2003. The Committee advises on issues such as minimizing environmental pollution, conserving and enhancing Burnaby’s natural landscape, and ensuring that new developments respect their natural surroundings. The Environment Committee and Social Planning Committee were integrated into the Sustainable City Advisory Committee in 2017. The Environment Committee was struck again in January of 2020.
Media Type
Textual Record
Photograph
Graphic Material
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Executive Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96448
Repository
City of Burnaby Archives
Date
1980-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
122 folders of textual records
Scope and Content
Subseries consists of committee records for the Executive Committee including agendas, minutes, correspondence, committee reports, grant reports, grant applications, lease grants, and Christmas dinner grants.
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Repository
City of Burnaby Archives
Date
1980-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Executive Committee subseries
Physical Description
122 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Executive Committee including agendas, minutes, correspondence, committee reports, grant reports, grant applications, lease grants, and Christmas dinner grants.
History
Executive Committee was established on November 20, 1989. This committee assumed the responsibilities of the existing Finance Advisory Committee, the Exempt Staff Committee of Council, and the Council Procedures Committee. In January 2015, the responsibility for reviewing nominations and making recommendations for the City’s Citizen of the Year (Kushiro Cup recipient) was transferred to the Executive Committee of Council. The Committee advises on provision of grants to help cultural, athletic and volunteer assistance groups that provide a service or promote activities that are beneficial to Burnaby. This Committee also deals with human resource issues related to Senior Exempt staff and any other matters referred by Council. The Executive Committee of Council was integrated with the Financial Management Committee on February 20, 2017. On January 23, 2019 Council passed a report to dissolve the previous integration of The Executive Committee of Council with The Financial Management Committee, and once again have it be a stand-alone committee.
Media Type
Textual Record
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Facilities series

https://search.heritageburnaby.ca/link/archivedescription173
Repository
City of Burnaby Archives
Date
1953-2010
Collection/Fonds
Planning Department fonds
Description Level
Series
Scope and Content
Series consists of records that were produced by the Planning Department to assist in the work of managing public facilities found in the City of Burnaby. Records include: maps, plans, reports, studies, financial statements, minutes, agendas, correspondence and memoranda.
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Repository
City of Burnaby Archives
Date
1953-2010
Collection/Fonds
Planning Department fonds
Series
Facilities series
Description Level
Series
Scope and Content
Series consists of records that were produced by the Planning Department to assist in the work of managing public facilities found in the City of Burnaby. Records include: maps, plans, reports, studies, financial statements, minutes, agendas, correspondence and memoranda.
Media Type
Textual Record
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Finance and Civic Development Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96452
Repository
City of Burnaby Archives
Date
2003-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
27 folders of textual records
Scope and Content
Subseries consists of committee records for the Finance and Civic Development Committee including agendas, minutes, correspondence, and committee reports.
More detail
Repository
City of Burnaby Archives
Date
2003-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Finance and Civic Development Committee subseries
Physical Description
27 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Finance and Civic Development Committee including agendas, minutes, correspondence, and committee reports.
History
Finance and Civic Development Committee was established on January 13, 2003 when the Civic Development Committee and the Finance an Economic Development Committee merged to become the Finance and Civic Development Committee. The Committee was responsible for municipal buildings, facilities, conservation areas (etc.) and long term financial planning. On January 26, 2015, the Committee changed its name from the Finance and Civic Development Committee to the Financial Management Committee.
Media Type
Textual Record
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Fire Department fonds

https://search.heritageburnaby.ca/link/archivedescription47
Repository
City of Burnaby Archives
Date
1920-2019
Collection/Fonds
Fire Department fonds
Description Level
Fonds
Physical Description
1 m of textual records, graphic material, and cartographic material
Scope and Content
Fonds consists of news clippings; notes correspondence; and layout and research materials used in the development and creation of the Burnaby Fire Department history entitled “Follow that Fire.” Also consists of administrative records created by the Fire Department related to its management, direct…
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Repository
City of Burnaby Archives
Date
1920-2019
Collection/Fonds
Fire Department fonds
Physical Description
1 m of textual records, graphic material, and cartographic material
Description Level
Fonds
Access Restriction
Subject to FOIPPA
Reproduction Restriction
Reproductions subject to FOIPPA
Scope and Content
Fonds consists of news clippings; notes correspondence; and layout and research materials used in the development and creation of the Burnaby Fire Department history entitled “Follow that Fire.” Also consists of administrative records created by the Fire Department related to its management, direction, coordination, training services, and planning, including daily record books, emergency preparedness pamphlets, a departmental practice manual, procedural directives, scrapbooks, and an orthophoto map (in 63 pieces) of the City of Burnaby.
History
Serving the City since 1911, the Burnaby Fire Department is committed to providing timely, professional, and effective fire-related emergency services to save lives, property and the environment. Their dedicated staff serves the City via seven fire stations located strategically across Burnaby. Each of our stations is equipped with up-to-date vehicles and equipment. Their highly skilled and trained team of men and women provide many services, including fire suppression and prevention, investigation, inspection, training, medical, vehicle extrication, technical and other speciality rescues, hazardous materials response and public education services. The following information pertains to the publication "Follow That Fire": Communities have always lived with the threat of fire. Early Burnaby residents banded together to extinguish out-of-control brush fires. In the 1920s, the Municipal Police were responsible for fire-related matters, earning three dollars for attending a fire. Donations to the Vancouver and New Westminster Fire Departments' Benevolent Funds brought the first fire engines to Burnaby's rescue. As the population increased, by-laws were enacted to develop a full-time fire service. Several members saw the value in jotting down recollections of their experiences as Burnaby firemen, which sparked an interest in completing the History of the Burnaby Fire Department. While researching this project, the author was fortunate in being able to draw from the resources of retired chiefs Fred Blake and Lewis Auvache, who were original members of the Department. The Department's progression includes heated and sometimes humorous debates regarding who should be responsible for fire protection, deciding if there was a need for a fire services, and how taxes would be levied to support the service. Photographs throughout the text represent stages of development which include a pictorial record of Burnaby fire trucks from 1923 to the present platform ladder trucks. From its humble beginning as two separate fire departments operating from a converted police horse stable and a water pumping station, the Burnaby Fire Department has developed into a professional organization serving its citizens from six fire stations.
Media Type
Textual Record
Photograph
Cartographic Material
Creator
City of Burnaby
Notes
Title based on contents of fonds.
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Fire General and Administration series

https://search.heritageburnaby.ca/link/archivedescription148
Repository
City of Burnaby Archives
Date
1932-2019
Collection/Fonds
Fire Department fonds
Description Level
Series
Scope and Content
Series consists of administrative records created by the Fire Department related to its management, direction, coordination, training services, and planning. Records in the series include daily record books, emergency preparedness pamphlets, a departmental practice manual, procedural directives, sc…
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Repository
City of Burnaby Archives
Date
1932-2019
Collection/Fonds
Fire Department fonds
Series
Fire General and Administration series
Description Level
Series
File Class
26200 20 (add. 2020)
Scope and Content
Series consists of administrative records created by the Fire Department related to its management, direction, coordination, training services, and planning. Records in the series include daily record books, emergency preparedness pamphlets, a departmental practice manual, procedural directives, scrapbooks, and an orthophoto map (in 63 pieces) of the City of Burnaby.
Media Type
Textual Record
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International Relations and Friendship Cities Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96462
Repository
City of Burnaby Archives
Date
2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
3 folders of textual records
Scope and Content
Subseries consists of committee records for the International Relations and Friendship Cities Committee including agendas, minutes, and committee reports.
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Repository
City of Burnaby Archives
Date
2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
International Relations and Friendship Cities Committee subseries
Physical Description
3 folders of textual records
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the International Relations and Friendship Cities Committee including agendas, minutes, and committee reports.
History
The International Relations and Friendship Cities Committee was established January 12, 2012. The Committee acts as an advisory body for international relations and the Sister/Friendship City program and to assist Council in exploring opportunities for mutual economic and cultural benefits with other cities across the globe.
Media Type
Textual Record
Notes
In 2023, the Taipei Economic and Cultural Affairs Office requested from the City of Burnaby Mayor's Office that Taiwan be referred to as such without the written inclusion of China and affiliated names modern or historical, to keep in line with current Provincial and Federal practice. Historical records will not be altered and notes have been added where appropriate in archival descriptions in respect to the request.
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John and Lillian Yanko album

https://search.heritageburnaby.ca/link/archivedescription74509
Repository
City of Burnaby Archives
Date
1940-2010
Collection/Fonds
Yanko family fonds
Description Level
Item
Physical Description
1 scrapbook : 31 x 34 cm, 41 p.
Scope and Content
Item is a scrapbook documenting the lives of husband and wife John Ivan Yanko and Leida Doria "Lillian Doris" (Carman) Yanko. The scrapbook consists of ca. 250 black and white photographs from the family, with captions that identify the subjects and locations of the photographs. Also included in th…
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Repository
City of Burnaby Archives
Date
1940-2010
Collection/Fonds
Yanko family fonds
Physical Description
1 scrapbook : 31 x 34 cm, 41 p.
Material Details
Hardcover scrapbook album with clear plastic page covers and a metal binding. Three-dimensional scrapbooking embellishments are affixed to some of the pages.
Description Level
Item
Record No.
MSS170-007
Access Restriction
No restrictions
Reproduction Restriction
No known restrictions
Accession Number
2012-09
Scope and Content
Item is a scrapbook documenting the lives of husband and wife John Ivan Yanko and Leida Doria "Lillian Doris" (Carman) Yanko. The scrapbook consists of ca. 250 black and white photographs from the family, with captions that identify the subjects and locations of the photographs. Also included in the album are plastic sleeves housing textual records including: a tile setters union agreement; dues books and receipts; tax forms; payroll stubs; picture ID; correspondence; a newspaper clipping; and insurance policies.
Names
Yanko, Leida Doria "Lillian Doris" Carman
Yanko, John Ivan
Media Type
Textual Record
Photograph
Notes
Title based on contents of item
Printed in green writing on front cover of photographic album: "J & L Yanko"
Photographs are dated 1940-1982; textual records included in album are dated 1948-2010
Envelope pasted into scrapbook titled "5 September 1949 / Dupelicates [sic] : Lemon Creek Camping" contains 7 additional prints.
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Kushiro Cup Selection Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96463
Repository
City of Burnaby Archives
Date
1997-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
13 folders of textual records + 2 photographs + 2 floppy discs
Scope and Content
Subseries consists of committee records for the Kushiro Cup Selection Committee including agendas, minutes, and committee reports.
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Repository
City of Burnaby Archives
Date
1997-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Kushiro Cup Selection Committee subseries
Physical Description
13 folders of textual records + 2 photographs + 2 floppy discs
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Kushiro Cup Selection Committee including agendas, minutes, and committee reports.
History
This committee has been annually struck in order to choose an outstanding Burnaby citizen as the Kushiro Cup Award Citizen of the Year.
Media Type
Textual Record
Photograph
Graphic Material
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Legal Department fonds

https://search.heritageburnaby.ca/link/archivedescription78
Repository
City of Burnaby Archives
Date
1942-2018
Collection/Fonds
Legal Department fonds
Description Level
Fonds
Physical Description
30 m of textual records
Scope and Content
Fonds consists of those records created by the City Solicitor and property negotiators in the process of fulfilling their roles as legal counsel and land agents for the City of Burnaby.
More detail
Repository
City of Burnaby Archives
Date
1942-2018
Collection/Fonds
Legal Department fonds
Physical Description
30 m of textual records
Description Level
Fonds
Access Restriction
Subject to FOIPPA
Reproduction Restriction
Reproductions subject to FOIPPA
Scope and Content
Fonds consists of those records created by the City Solicitor and property negotiators in the process of fulfilling their roles as legal counsel and land agents for the City of Burnaby.
History
The City of Burnaby Legal Department was formally established on April 20, 1954, when City Council called for the appointment of a full-time City Solicitor to manage the legal affairs of the City and all its boards and departments. This decision followed a report presented by Councilor Hean on March 8 of that year which listed a number of reasons why such an appointment was necessary and recommended that the City employ a full-time Solicitor and a support staff comprised of an assistant solicitor and a stenographer. Councilor Hean’s report was initially referred to a Committee of Council for further study, but was endorsed by the Committee of the Whole on March 29, 1954, and on August 23, Mr. William L. Stirling was appointed as the first Solicitor for the City of Burnaby. Prior to the development of the City’s Legal Department, it was the practice of City Council to appoint a law firm to act as legal counsel for the Municipality, but the last lawyer on retainer for the City was dismissed on May 17, 1954, because of the imminent creation of a Municipal Legal Department. Initially, the City Solicitor was expected to report to the City Clerk who was Chief Executive Officer for the Municipal government. However, the reporting relationships within the City were altered in 1957 with the adoption of Bylaw No. 3859. Bylaw No. 3859 (the Municipal Manager Bylaw) heralded the appointment of a Municipal Manager who became the administrative head of the City and to whom all departments reported, including the Legal Department. Regardless of the administrative hierarchy within which the Department operated, its mandate has remained quite consistent since its inception. The City of Burnaby Legal Department’s primary functions are: providing legal advice to City Council and other City departments; drafting bylaws; negotiating and drafting contracts involving the City; dealing with claims both by and against the City; and managing legal proceedings involving the City. From 1979 onwards, the Legal Department also acted as the main land agent for the City by managing the acquisition and disposal of land, the leasing of City land and the negotiations of rights of way and other land related agreements. Prior to 1979, this function was the responsibility of the Treasury Department, but after an organizational review in late 1978, Council decided that the Land Agent should act under the authority of the Municipal Solicitor. As a result of fulfilling these two broad roles within the City – that of providing legal services and that of acting as land agents – the Department was renamed the Legal and Lands Department and came to include not only a City Solicitor but also property negotiators and a number of legal assistants. In 2017, City land acquisition and sales were transferred from Legal Services to the newly-established Realty and Lands division of the Public Safety and Community Services Department. In 2018, Legal Services was brought under the new Corporate Services Department. The following individuals have held the role of Municipal Solicitor: William L. Stirling 1954-1983 Patricia Flieger 1983-1998 Bruce Rose 1998-Present May Leung 2015-Present
Media Type
Textual Record
Creator
City of Burnaby
Notes
Title based on contents of fonds.
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Legal, grants etc

https://search.heritageburnaby.ca/link/archivedescription98418
Repository
City of Burnaby Archives
Date
1994-2018
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
2 cm of textual records
Scope and Content
File contains records related to various legal agreements between the Burnaby Historical Society and other parties and grant requests from the Society to arts and heritage organizations and the City of Burnaby.
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Repository
City of Burnaby Archives
Date
1994-2018
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
2 cm of textual records
Description Level
File
Record No.
MSS205-085
Access Restriction
No restrictions
Accession Number
2020-06
Scope and Content
File contains records related to various legal agreements between the Burnaby Historical Society and other parties and grant requests from the Society to arts and heritage organizations and the City of Burnaby.
Media Type
Textual Record
Notes
Transcribed title
Title transcribed from original file folder
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Legal Services General series

https://search.heritageburnaby.ca/link/archivedescription153
Repository
City of Burnaby Archives
Date
1942-2013
Collection/Fonds
Legal Department fonds
Description Level
Series
Scope and Content
Series consists of records created by the Legal Department reflecting the varied activities, cases, and issues affecting the Department and the often diverse and wide-ranging services and advice that the Department is called upon to provide to the City and its agents. These records include: easemen…
More detail
Repository
City of Burnaby Archives
Date
1942-2013
Collection/Fonds
Legal Department fonds
Series
Legal Services General series
Description Level
Series
Scope and Content
Series consists of records created by the Legal Department reflecting the varied activities, cases, and issues affecting the Department and the often diverse and wide-ranging services and advice that the Department is called upon to provide to the City and its agents. These records include: easements, expropriations, contracts, agreements, legal opinions, rights-of-way agreements, reports, correspondences, case files, leases, briefs, financial information, office files, minutes, and maps and plans associated with the varied case files and other legal documents.
Media Type
Textual Record
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Mayor's Office fonds

https://search.heritageburnaby.ca/link/archivedescription88
Repository
City of Burnaby Archives
Date
1828 (date of original) -2015
Collection/Fonds
Mayor's Office fonds
Description Level
Fonds
Physical Description
1 m of textual records and photographic material
Scope and Content
Fonds consists of those records created by the office of the Mayor during the administrations of Robert W. Prittie (1969-1973), Thomas W. Constable (1973-1979), David M. Mercier (1979-1981), William A. Lewarne (1981-1987), William J. Copeland (1987-1996), John Douglas Drummond (1996-2002) and Derek…
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Repository
City of Burnaby Archives
Date
1828 (date of original) -2015
Collection/Fonds
Mayor's Office fonds
Physical Description
1 m of textual records and photographic material
Description Level
Fonds
Access Restriction
Subject to FOIPPA
Reproduction Restriction
Reproductions subject to FOIPPA
Scope and Content
Fonds consists of those records created by the office of the Mayor during the administrations of Robert W. Prittie (1969-1973), Thomas W. Constable (1973-1979), David M. Mercier (1979-1981), William A. Lewarne (1981-1987), William J. Copeland (1987-1996), John Douglas Drummond (1996-2002) and Derek Corrigan (2002-2018).
History
On September 22, 1892, the Corporation of the District of Burnaby was established by letters patent. An integral component of this incorporation was the creation of the office of the Reeve (later called Mayor). The Reeve was to serve as the Head and Chief Executive Officer of Burnaby and was to lead the City Council in the governing of the Corporation. Burnaby’s first Reeve and Council were elected by acclamation on October 15, 1892, with formal elections held by ballot three months later. From 1893 until 1977 the Reeve and Council were elected for one-year terms, but the practice of annual elections was abandoned in favour of two-year terms in 1977. The current practice of holding elections every three years was begun in 1987. Elections of Reeve and Council were suspended altogether in 1933. However, as a financial crisis in the Corporation resulted in the Province intervening and assuming control of the local government. For ten years, Commissioners were appointed by the Provincial Government to manage the affairs of the Municipality, but by January 1943, the situation had been remedied and local elections were once again held. From 1892 until 1968, the Chief Executive Officer in Burnaby was known as “Reeve,” but this nomenclature changed with revisions to the Local Government Act in the latter part of the twentieth century. In 1968, the Province altered the Act and abolished the practice of assigning different titles to the members of Council based on Municipal Classification and introduced "Mayor" and "Alderman" as terms applicable in all Municipalities not just those of a certain size or with a certain number of citizens. From that point on, the CEO of Burnaby has been referred to as the Mayor of the City. Despite these changes in election procedures, naming protocols, and the disruption caused by the financial crisis in the 1930s and 1940s, the roles and responsibilities of the Mayor have remained relatively stable throughout the years. As Head and Chief Executive Officer of the City, the Mayor is responsible for ensuring that the principles of law and good government are enforced in Burnaby. This includes the task of overseeing the conduct of officers and employees and directing the management of municipal business and affairs as well as chairing the meetings of Council and appointing Council Committee members. The Mayor is also charged with the duty of representing the City at public functions, in meetings with visiting dignitaries, and in participating in local community and fundraising events. Initially, the Municipal Clerk assisted the Mayor in his work by handling most correspondence and clerical tasks of the office. Today, however, the Mayor’s office retains its own administrative staff who are responsible for facilitating all schedules and arrangements for the Mayor along with coordinating their internal and external contacts and events. The following individuals have served as Reeve or Mayor of Burnaby: Charles R. Shaw 1892 Nicolai C. Shou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 J. W. Weart 1911-1912 D. C. McGregor 1913 Hugh M. Fraser 1914-1918 T. Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 W. L. Burdick 1929 W. A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorely 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1932-1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R. S. Gilchrist 1941* B. C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner.
Media Type
Textual Record
Photograph
Creator
City of Burnaby
Notes
Title based on contents of fonds.
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Mayor's Task Force on Graffiti subseries

https://search.heritageburnaby.ca/link/archivedescription96466
Repository
City of Burnaby Archives
Date
2006-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Description Level
Subseries
Physical Description
15 folders of textual records + 1 photograph
Scope and Content
Subseries consists of committee records for the Mayor's Task Force on Graffiti including agendas, minutes, committee reports, and a commissioned portrait.
More detail
Repository
City of Burnaby Archives
Date
2006-2012
Collection/Fonds
City Council and Office of the City Clerk fonds
Series
Council Committee series
Subseries
Mayor's Task Force on Graffiti subseries
Physical Description
15 folders of textual records + 1 photograph
Description Level
Subseries
Scope and Content
Subseries consists of committee records for the Mayor's Task Force on Graffiti including agendas, minutes, committee reports, and a commissioned portrait.
History
The Mayor's Task Force on Graffiti was appointed May 8, 2006. The purpose of this committee was to develop anti-graffiti strategies and programs, promote mural programs. On January 26, 2015, the responsibilities for the Mayor’s Task Force on Graffiti were transferred to the Public Safety Committee.
Media Type
Textual Record
Photograph
Graphic Material
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Membership lists

https://search.heritageburnaby.ca/link/archivedescription98416
Repository
City of Burnaby Archives
Date
1958-2010
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
1 cm of textual records
Scope and Content
File contains Burnaby Historical Society membership lists, including contact information and fees paid. File also includes other documentation related to Society membership, including correspondence and executive nomination papers.
More detail
Repository
City of Burnaby Archives
Date
1958-2010
Collection/Fonds
Burnaby Historical Society fonds
Series
Administration series
Physical Description
1 cm of textual records
Description Level
File
Record No.
MSS205-083
Accession Number
2020-06
Scope and Content
File contains Burnaby Historical Society membership lists, including contact information and fees paid. File also includes other documentation related to Society membership, including correspondence and executive nomination papers.
Media Type
Textual Record
Notes
Transcribed title
Title transcribed from original file folder
Some restrictions on access
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Parks and Recreation Commission series

https://search.heritageburnaby.ca/link/archivedescription161
Repository
City of Burnaby Archives
Date
1956-2013
Collection/Fonds
Parks, Recreation and Cultural Services Department fonds
Description Level
Series
Scope and Content
Series consists of Parks Commission minutes, reports and agendas. This includes minutes, reports, and agendas of the committees of the Parks Commission, including the Burnaby Beautification Committee, and the Parks Commission Committee of the Whole. The series also contains Park Commission general…
More detail
Repository
City of Burnaby Archives
Date
1956-2013
Collection/Fonds
Parks, Recreation and Cultural Services Department fonds
Series
Parks and Recreation Commission series
Description Level
Series
Scope and Content
Series consists of Parks Commission minutes, reports and agendas. This includes minutes, reports, and agendas of the committees of the Parks Commission, including the Burnaby Beautification Committee, and the Parks Commission Committee of the Whole. The series also contains Park Commission general files, which include correspondence, memoranda, invitation and event records, and invoices.
Media Type
Textual Record
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People files - Doreen "Pixie" McGeachie

https://search.heritageburnaby.ca/link/archivedescription66331
Repository
City of Burnaby Archives
Date
August 2010
Collection/Fonds
Burnaby Historical Society fonds
Description Level
File
Physical Description
1 file of textual records
Scope and Content
File consists of the programme for the memorial service for well-respected Burnaby Historian Doreen "Pixie" McGeachie.
More detail
Repository
City of Burnaby Archives
Date
August 2010
Collection/Fonds
Burnaby Historical Society fonds
Series
Community Archives Collection series
Subseries
People files subseries
Physical Description
1 file of textual records
Description Level
File
Record No.
42756
Accession Number
BHS2007-04
Scope and Content
File consists of the programme for the memorial service for well-respected Burnaby Historian Doreen "Pixie" McGeachie.
Media Type
Textual Record
Notes
Title based on contents of file
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80 records – page 1 of 2.

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