City Council and Office of the City Clerk fonds
https://search.heritageburnaby.ca/link/archivedescription29
- Repository
- City of Burnaby Archives
- Date
- 1892-2021
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Fonds
- Physical Description
- 130m of textual records and other material
- Scope and Content
- Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.
- Repository
- City of Burnaby Archives
- Date
- 1892-2021
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- 130m of textual records and other material
- Description Level
- Fonds
- Access Restriction
- Subject to FOIPPA
- Scope and Content
- Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.
- History
- The City of Burnaby covers an area of approximately 98 square kilometers between the cities of Vancouver to the west, and Coquitlam and New Westminster to the east, Burrard Inlet to the north, and the Fraser River to the south. The municipality derived its name from Robert Burnaby, a prominent businessman and advisor to Sir James Douglas, the first Governor of the Crown Colony of British Columbia. Burnaby’s early development was closely tied to the development of the City of New Westminster. New Westminster became British Columbia’s capital in 1859, the year after the British Government proclaimed the establishment of British Columbia. Shortly thereafter, the Royal Engineers began exploring Burnaby to establish military defenses and secure natural resources. This involved the construction of a road linking New Westminster to Burrard Inlet for military purposes, which is present-day North Road. At this time, individuals and families began settling in Burnaby and were largely involved in agricultural and logging activities. Burnaby developed slowly until 1887, when the Canadian Pacific Railway was extended into Vancouver from the Port Moody terminal, causing a dramatic increase in traffic between New Westminster and Vancouver. To meet the new transportation demands, a tramline was built in 1891 connecting the two urban centers along what is now Kingsway. The creation and location of the tramline induced property owners to begin subdividing and selling their lands as early as October 1891. The property taxes the roughly 200 residents paid at this time went directly to the provincial government in Victoria. No local services were provided in turn, which prompted the formation of a committee to petition the provincial government for a municipal charter. As a result, the Corporation of the District of Burnaby was incorporated by letters patent on September 22, 1892. Burnaby’s first Council was elected by acclamation on October 15, 1892 and consisted of Reeve Charles R. Shaw and councillors William Brenchley, Arthur De Windt Hazard, L. Claude Hill, William McDermott, and John Woolard.* The first formal Council election was conducted three months later. Nicolai Shou became the first elected reeve of Burnaby by ballot. Council met at various locations, including the tramline’s power house, private homes, and offices until the first municipal hall was built at Kingsway and Edmonds in 1899. Council is ultimately responsible for the government of the City of Burnaby. The Mayor (formally called “Reeve” prior to 1968) and Council are elected by the residents of Burnaby to represent them in decisions with respect to the provision of public services and facilities. Additionally, the Mayor represents the citizens of Burnaby at various public functions and events. Burnaby was without Council representation during most of the Great Depression and part of the Second World War. Council was disbanded on December 31, 1932 as a result of financial difficulties. The Provincial Government appointed a Commissioner to take over the duties of Reeve and Council beginning in 1933. This system of government was retained until January 1943, when Burnaby residents could once again elect their local government officials. The following individuals have served as Mayor (or Reeve) of Burnaby: Charles R. Shaw 1892 Nicolai C. Schou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 John W. Weart 1911-1912 Duncan C. McGregor 1913 Hugh M. Fraser 1914-1918 Thomas Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 William L. Burdick 1929 William A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorley 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek R. Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R.S. Gilchrist 1941-1942* B.C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner. Closely associated with the functions of Council is the City Clerk. The Office of the City Clerk is responsible for the statutory duties of the municipal clerk including the preparation and preservation of all minutes books and records of Council business, custody of City bylaws, administrative support to Council and its Committees, preparation of Council and Committee agendas and the conduct of local government elections. The Clerk’s Office is the communications link between Council and other City Departments and the general public, and provides assistance and advice to citizens with respect to Council and Council Committee processes, reporting procedures and decisions. At the time of Burnaby’s incorporation in 1892, the municipal Clerk had the responsibility to attend all meetings of Council, keep all records of Council, prepare and alter voters’ lists, conduct Council elections, collect revenue, as well as having the responsibility to prepare balance sheets and audits. An advertisement in a local newspaper for the appointment of the Clerk dated February 1, 1905 states the “united offices of clerk, collector and assessor” receive a salary of $65.00 per month. Originally the treasurer, assessor and records manager for the corporation, the Clerk eventually became the municipal Council liaison. The primary functions of the City Clerk over time have been the keeping of minutes for the meetings of City Council and related bodies; keeping the records of the City of Burnaby as required by the Local Government Act (formally Municipal Act); keeping all records related to City Council decision making; carrying out correspondence on behalf of Council; assembling voters’ lists and carrying out elections; providing communication, information, and public relations services, including responsibility for civic ceremonies/events, and the municipal archives. The following individuals have served as City Clerk: Alexander Philip 1892–1894 Alfred Smither 1894–1899 F.J.H. Shirley 1899–1901 Arthur De Windt Haszard 1901–1902 Walter J. Walker 1902–1905 Benjamin George Walker 1905–1908 Charles Thomas Saunders 1908–1911 W.M. Griffiths 1911–1912 Arthur G. Moore 1912–1933 Charles Boyer Brown 1933–1959 John H. Shaw 1959–1973* James Hudson 1974–1984 Charles A. Turpin 1984–1995 Debbie R. Comis 1995–2011 Anne Skipsey (Acting) 2011-2012 Maryann Manuel (Acting) 2012-2014 Dennis Back 2014-2018 Kate O'Connell 2018-2020 Blanka Zeinabova 2020-2022 *Deputy City Clerk T. Ward took over many of the Clerk’s duties from 1972 to 1973 due to Shaw’s ill health during these years.
- Formats
- Microforms exist for some records. See series descriptions.
- Media Type
- Textual Record
- Creator
- City of Burnaby
- Notes
- Title based on creators of fonds
Clerk's Department record series
https://search.heritageburnaby.ca/link/archivedescription137
- Repository
- City of Burnaby Archives
- Date
- 1892-2018
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Series
- Scope and Content
- Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of reco…
- Repository
- City of Burnaby Archives
- Date
- 1892-2018
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Series
- File Class
- 1500 20 (add. 2020)
- 1650 10 (add. 2020)
- Scope and Content
- Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of records created and received by other City departments which are the Clerk’s responsibility to keep. As a result, files reflect the changing record keeping responsibilities of the City Clerk over the years. For instance, the series includes the City’s early financial records, including Auditor’s reports, cash books, and records related to bond sales, mortgages, taxes, and tax sales, which were the Clerk’s responsibility to keep until a municipal accountant was appointed in 1912. Series also includes records relating to the Parcel Tax Roll Review Panel (previously Court of Revision) and administration of the Clerk’s Office.
- Formats
- Many files ca. 1940 to 1979 exist only on microfilm located in the Clerk’s Department vault.
- Media Type
- Textual Record
B.C. Electric Railway Franchise
https://search.heritageburnaby.ca/link/archivedescription380
- Repository
- City of Burnaby Archives
- Date
- 1909-1913
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains records relating to the operation of the B.C. Electric Railway Franchise in the municipality of Burnaby.
- Repository
- City of Burnaby Archives
- Date
- 1909-1913
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2073
- Accession Number
- 2001-02
- Scope and Content
- File contains records relating to the operation of the B.C. Electric Railway Franchise in the municipality of Burnaby.
- Media Type
- Textual Record
B.C. Electric Railway Franchise
https://search.heritageburnaby.ca/link/archivedescription383
- Repository
- City of Burnaby Archives
- Date
- 1909-1912
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File includes a 1912 report regarding the Corporation of the District of Burnaby vs B.C. Electric Railway in the Supreme Court of BC.
- Repository
- City of Burnaby Archives
- Date
- 1909-1912
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2076
- Accession Number
- 2001-02
- Scope and Content
- File includes a 1912 report regarding the Corporation of the District of Burnaby vs B.C. Electric Railway in the Supreme Court of BC.
- Media Type
- Textual Record
B.C. Electric Railway Franchise - Agreement
https://search.heritageburnaby.ca/link/archivedescription382
- Repository
- City of Burnaby Archives
- Date
- 1909-1913
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual records and architectural drawings
- Scope and Content
- File contains records relating to agreements made between the Corporation of the District of Burnaby and the B.C. Electric Railway Co., for rail line extensions. File also includes a blueprint plan of station structures for Vancouver Fraser Valley and Southern Railway Co. and a newspaper clipping.
- Repository
- City of Burnaby Archives
- Date
- 1909-1913
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual records and architectural drawings
- Description Level
- File
- Record No.
- 2075
- Accession Number
- 2001-02
- Scope and Content
- File contains records relating to agreements made between the Corporation of the District of Burnaby and the B.C. Electric Railway Co., for rail line extensions. File also includes a blueprint plan of station structures for Vancouver Fraser Valley and Southern Railway Co. and a newspaper clipping.
- Media Type
- Textual Record
- Architectural Drawing
- Notes
- Plans/maps are located in file and have not been moved to map case. File includes original newspaper clipping.
B.C. Electric Railway improvements to Westminster Road and Central Park
https://search.heritageburnaby.ca/link/archivedescription343
- Repository
- City of Burnaby Archives
- Date
- 1909
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains agreements and records related to work done by the B.C. Electric Railway Co. on numerous Burnaby streets.
- Repository
- City of Burnaby Archives
- Date
- 1909
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2036
- Accession Number
- 2001-02
- Scope and Content
- File contains agreements and records related to work done by the B.C. Electric Railway Co. on numerous Burnaby streets.
- Media Type
- Textual Record
Board of Railway Commissioners
https://search.heritageburnaby.ca/link/archivedescription396
- Repository
- City of Burnaby Archives
- Date
- 1909-1912
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record, cartographic material, and architectural drawings
- Scope and Content
- File contains correspondence and reports related to the activities of the Board of Railway Commissioners such as the movement of stations, culvert work, and the maintenance of crossings. File also includes white linen plan and blueprint plans (4) of culverts at Cariboo Road and V.W. and Y.Rlwy Jun…
- Repository
- City of Burnaby Archives
- Date
- 1909-1912
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record, cartographic material, and architectural drawings
- Description Level
- File
- Record No.
- 2096
- Accession Number
- 2001-02
- Scope and Content
- File contains correspondence and reports related to the activities of the Board of Railway Commissioners such as the movement of stations, culvert work, and the maintenance of crossings. File also includes white linen plan and blueprint plans (4) of culverts at Cariboo Road and V.W. and Y.Rlwy Junction, 1911.
- Notes
- Plans/maps are located in file and have not been moved to map case.
British Columbia Railway Company Limited and Vancouver Power Company Limited Franchises, Agreements and Bylaws 1908
https://search.heritageburnaby.ca/link/archivedescription14358
- Repository
- City of Burnaby Archives
- Date
- 1908
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Item
- Physical Description
- Textual record
- Repository
- City of Burnaby Archives
- Date
- 1908
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- Item
- Record No.
- 17346
- Accession Number
- 2005-12
- Media Type
- Textual Record
- Notes
- Item is a published book.
Burnaby Financial Statement - Corporation of the District of Burnaby Reeve's Report and Statement of Accounts 1909
https://search.heritageburnaby.ca/link/archivedescription5835
- Repository
- City of Burnaby Archives
- Date
- 1909
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Item
- Physical Description
- Textual record
- Repository
- City of Burnaby Archives
- Date
- 1909
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- Item
- Record No.
- 8786
- Accession Number
- 2001-02
- Media Type
- Textual Record
Burnaby Financial Statement - Municipality of Burnaby Reeve's Report and Statement of Accounts for the Year 1906
https://search.heritageburnaby.ca/link/archivedescription5832
- Repository
- City of Burnaby Archives
- Date
- 1906
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Item
- Physical Description
- Textual record
- Scope and Content
- Item is a published report, includes statement of School Board Accounts.
- Repository
- City of Burnaby Archives
- Date
- 1906
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- Item
- Record No.
- 8783
- Accession Number
- 2001-02
- Scope and Content
- Item is a published report, includes statement of School Board Accounts.
- Media Type
- Textual Record
Burnaby Financial Statement - Municipality of Burnaby Reeve's Report and Statement of Accounts for the Year 1907
https://search.heritageburnaby.ca/link/archivedescription5833
- Repository
- City of Burnaby Archives
- Date
- 1907
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Item
- Physical Description
- Textual record
- Repository
- City of Burnaby Archives
- Date
- 1907
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- Item
- Record No.
- 8784
- Accession Number
- 2001-02
- Media Type
- Textual Record
Burnaby Financial Statement - Municipality of Burnaby Reeve's Report and Statement of Accounts for the Year 1908
https://search.heritageburnaby.ca/link/archivedescription5834
- Repository
- City of Burnaby Archives
- Date
- 1908
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Item
- Physical Description
- Textual record
- Repository
- City of Burnaby Archives
- Date
- 1908
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- Item
- Record No.
- 8785
- Accession Number
- 2001-02
- Media Type
- Textual Record
- Notes
- Two published reports.
Burnaby Municipality accounts 1906
https://search.heritageburnaby.ca/link/archivedescription359
- Repository
- City of Burnaby Archives
- Date
- 1905-1906
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Repository
- City of Burnaby Archives
- Date
- 1905-1906
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2052
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Media Type
- Textual Record
- Notes
- For related records see also files 6-3-1-8 to 6-3-1-10 and file 6-3-2-5.
Burnaby Municipality accounts 1907
https://search.heritageburnaby.ca/link/archivedescription358
- Repository
- City of Burnaby Archives
- Date
- 1907
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Repository
- City of Burnaby Archives
- Date
- 1907
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2051
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Media Type
- Textual Record
- Notes
- For related records see also files 6-3-1-8 and 6-3-1-9 and 6-3-1-11 and 6-3-2-5.
Burnaby Municipality accounts 1908
https://search.heritageburnaby.ca/link/archivedescription357
- Repository
- City of Burnaby Archives
- Date
- 1908
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Repository
- City of Burnaby Archives
- Date
- 1908
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2050
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Media Type
- Textual Record
- Notes
- For related records see also files 6-3-1-8 and 6-3-1-10 and 6-3-1-11 and 6-3-2-5.
Burnaby Municipality accounts 1909
https://search.heritageburnaby.ca/link/archivedescription356
- Repository
- City of Burnaby Archives
- Date
- 1909-1910
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Repository
- City of Burnaby Archives
- Date
- 1909-1910
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2049
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Media Type
- Textual Record
- Notes
- Fore related records see also files 6-3-1-9 to 6-1-3-11 and file 6-3-2-5.
Burnaby Municipality accounts 1910
https://search.heritageburnaby.ca/link/archivedescription364
- Repository
- City of Burnaby Archives
- Date
- 1908-1910, predominant 1910
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby 1909-1910. Also included are lists of outstanding contracts in 1910 and an envelope with an unspoiled wax seal from the Dead Letter Office, 1908.
- Repository
- City of Burnaby Archives
- Date
- 1908-1910, predominant 1910
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2057
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby 1909-1910. Also included are lists of outstanding contracts in 1910 and an envelope with an unspoiled wax seal from the Dead Letter Office, 1908.
- Media Type
- Textual Record
- Notes
- For related records see also files 6-3-1-8 to 6-3-1-11.
Burnaby Municipality - Interim balance sheets
https://search.heritageburnaby.ca/link/archivedescription360
- Repository
- City of Burnaby Archives
- Date
- 1905
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Repository
- City of Burnaby Archives
- Date
- 1905
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2053
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing the income and expenditures of the Corporation of the District of Burnaby.
- Media Type
- Textual Record
Burnaby School Board estimates
https://search.heritageburnaby.ca/link/archivedescription331
- Repository
- City of Burnaby Archives
- Date
- 1907-1911
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- File
- Physical Description
- Textual record
- Scope and Content
- File contains financial records detailing Burnaby School Board cost estimates for operating schools in the district.
- Repository
- City of Burnaby Archives
- Date
- 1907-1911
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Physical Description
- Textual record
- Description Level
- File
- Record No.
- 2024
- Accession Number
- 2001-02
- Scope and Content
- File contains financial records detailing Burnaby School Board cost estimates for operating schools in the district.
- Media Type
- Textual Record
Bylaws series
https://search.heritageburnaby.ca/link/archivedescription136
- Repository
- City of Burnaby Archives
- Date
- 1892-2010
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Description Level
- Series
- Scope and Content
- Series consists of all bylaws passed, signed and sealed by the municipal Council of Burnaby, as well as drafts of bylaws that did not receive final adoption or a final reading. Bylaws pertain to all aspects of municipal government, including, but not limited to, public works, land and building reg…
- Repository
- City of Burnaby Archives
- Date
- 1892-2010
- Collection/Fonds
- City Council and Office of the City Clerk fonds
- Series
- Bylaws series
- Description Level
- Series
- Scope and Content
- Series consists of all bylaws passed, signed and sealed by the municipal Council of Burnaby, as well as drafts of bylaws that did not receive final adoption or a final reading. Bylaws pertain to all aspects of municipal government, including, but not limited to, public works, land and building regulation, taxation, finance, licensing, public health and safety, and recreation and culture. Series also includes files of correspondence and other documents related to the development of individual bylaws and municipal bylaw elections, as well as appendices to bylaws, including maps, plans, and engineering related comprehensive development drawings (CD plans). Included also are bylaw record books, which list all bylaws and related information, such as dates of reading and final adoption dates. Bylaws are numbered sequentially and are arranged according to bylaw number.
- Formats
- Microfiche copies are available in the Clerk’s Department vault for bylaws number 1 to 10584.
- Media Type
- Textual Record