"City Council and Office of the City Clerk fonds" found 869 records

City Council and Office of the City Clerk fonds

https://search.heritageburnaby.ca/link/archivedescription29

Repository: City of Burnaby Archives

Date: 1892-2021

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Fonds

Physical Description: 130m of textual records and other material

Scope and Content: Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.

Repository: City of Burnaby Archives

Date: 1892-2021

Collection/Fonds: City Council and Office of the City Clerk fonds

Physical Description: 130m of textual records and other material

Description Level: Fonds

Access Restriction: Subject to FOIPPA

Scope and Content: Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.

History: The City of Burnaby covers an area of approximately 98 square kilometers between the cities of Vancouver to the west, and Coquitlam and New Westminster to the east, Burrard Inlet to the north, and the Fraser River to the south. The municipality derived its name from Robert Burnaby, a prominent businessman and advisor to Sir James Douglas, the first Governor of the Crown Colony of British Columbia. Burnaby’s early development was closely tied to the development of the City of New Westminster. New Westminster became British Columbia’s capital in 1859, the year after the British Government proclaimed the establishment of British Columbia. Shortly thereafter, the Royal Engineers began exploring Burnaby to establish military defenses and secure natural resources. This involved the construction of a road linking New Westminster to Burrard Inlet for military purposes, which is present-day North Road. At this time, individuals and families began settling in Burnaby and were largely involved in agricultural and logging activities. Burnaby developed slowly until 1887, when the Canadian Pacific Railway was extended into Vancouver from the Port Moody terminal, causing a dramatic increase in traffic between New Westminster and Vancouver. To meet the new transportation demands, a tramline was built in 1891 connecting the two urban centers along what is now Kingsway. The creation and location of the tramline induced property owners to begin subdividing and selling their lands as early as October 1891. The property taxes the roughly 200 residents paid at this time went directly to the provincial government in Victoria. No local services were provided in turn, which prompted the formation of a committee to petition the provincial government for a municipal charter. As a result, the Corporation of the District of Burnaby was incorporated by letters patent on September 22, 1892. Burnaby’s first Council was elected by acclamation on October 15, 1892 and consisted of Reeve Charles R. Shaw and councillors William Brenchley, Arthur De Windt Hazard, L. Claude Hill, William McDermott, and John Woolard.* The first formal Council election was conducted three months later. Nicolai Shou became the first elected reeve of Burnaby by ballot. Council met at various locations, including the tramline’s power house, private homes, and offices until the first municipal hall was built at Kingsway and Edmonds in 1899. Council is ultimately responsible for the government of the City of Burnaby. The Mayor (formally called “Reeve” prior to 1968) and Council are elected by the residents of Burnaby to represent them in decisions with respect to the provision of public services and facilities. Additionally, the Mayor represents the citizens of Burnaby at various public functions and events. Burnaby was without Council representation during most of the Great Depression and part of the Second World War. Council was disbanded on December 31, 1932 as a result of financial difficulties. The Provincial Government appointed a Commissioner to take over the duties of Reeve and Council beginning in 1933. This system of government was retained until January 1943, when Burnaby residents could once again elect their local government officials. The following individuals have served as Mayor (or Reeve) of Burnaby: Charles R. Shaw 1892 Nicolai C. Schou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 John W. Weart 1911-1912 Duncan C. McGregor 1913 Hugh M. Fraser 1914-1918 Thomas Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 William L. Burdick 1929 William A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorley 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek R. Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R.S. Gilchrist 1941-1942* B.C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner. Closely associated with the functions of Council is the City Clerk. The Office of the City Clerk is responsible for the statutory duties of the municipal clerk including the preparation and preservation of all minutes books and records of Council business, custody of City bylaws, administrative support to Council and its Committees, preparation of Council and Committee agendas and the conduct of local government elections. The Clerk’s Office is the communications link between Council and other City Departments and the general public, and provides assistance and advice to citizens with respect to Council and Council Committee processes, reporting procedures and decisions. At the time of Burnaby’s incorporation in 1892, the municipal Clerk had the responsibility to attend all meetings of Council, keep all records of Council, prepare and alter voters’ lists, conduct Council elections, collect revenue, as well as having the responsibility to prepare balance sheets and audits. An advertisement in a local newspaper for the appointment of the Clerk dated February 1, 1905 states the “united offices of clerk, collector and assessor” receive a salary of $65.00 per month. Originally the treasurer, assessor and records manager for the corporation, the Clerk eventually became the municipal Council liaison. The primary functions of the City Clerk over time have been the keeping of minutes for the meetings of City Council and related bodies; keeping the records of the City of Burnaby as required by the Local Government Act (formally Municipal Act); keeping all records related to City Council decision making; carrying out correspondence on behalf of Council; assembling voters’ lists and carrying out elections; providing communication, information, and public relations services, including responsibility for civic ceremonies/events, and the municipal archives. The following individuals have served as City Clerk: Alexander Philip 1892–1894 Alfred Smither 1894–1899 F.J.H. Shirley 1899–1901 Arthur De Windt Haszard 1901–1902 Walter J. Walker 1902–1905 Benjamin George Walker 1905–1908 Charles Thomas Saunders 1908–1911 W.M. Griffiths 1911–1912 Arthur G. Moore 1912–1933 Charles Boyer Brown 1933–1959 John H. Shaw 1959–1973* James Hudson 1974–1984 Charles A. Turpin 1984–1995 Debbie R. Comis 1995–2011 Anne Skipsey (Acting) 2011-2012 Maryann Manuel (Acting) 2012-2014 Dennis Back 2014-2018 Kate O'Connell 2018-2020 Blanka Zeinabova 2020-2022 *Deputy City Clerk T. Ward took over many of the Clerk’s duties from 1972 to 1973 due to Shaw’s ill health during these years.

Formats: Microforms exist for some records. See series descriptions.

Media Type: Textual Record

Creator: City of Burnaby

Notes: Title based on creators of fonds

2nd Avenue

https://search.heritageburnaby.ca/link/archivedescription505

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence dealing with a petition for a sidewalk along 2nd Avenue. As well, file contains correspondence related to construction and maintenance along 20th Street, Ledger Road, and Moncton Street.

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2212

Accession Number: 2001-02

Scope and Content: File contains correspondence dealing with a petition for a sidewalk along 2nd Avenue. As well, file contains correspondence related to construction and maintenance along 20th Street, Ledger Road, and Moncton Street.

Media Type: Textual Record

4th Street encroachments

https://search.heritageburnaby.ca/link/archivedescription268

Repository: City of Burnaby Archives

Date: 1910-1913

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains records relating to the encroachment of building lots upon the street which impeded the construction of the 4th Street sidewalk.

Repository: City of Burnaby Archives

Date: 1910-1913

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 1958

Accession Number: 2001-02

Scope and Content: File contains records relating to the encroachment of building lots upon the street which impeded the construction of the 4th Street sidewalk.

Media Type: Textual Record

6th Street continuation north

https://search.heritageburnaby.ca/link/archivedescription499

Repository: City of Burnaby Archives

Date: 1911-1913

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record and cartographic material

Scope and Content: File contains correspondence and reports pertaining to the extension of 6th Street subdivision and road. File also includes blueprint plans of Lot 11 in south part of DL 28, group 1, NWD.

Repository: City of Burnaby Archives

Date: 1911-1913

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record and cartographic material

Description Level: File

Record No.: 2206

Accession Number: 2001-02

Scope and Content: File contains correspondence and reports pertaining to the extension of 6th Street subdivision and road. File also includes blueprint plans of Lot 11 in south part of DL 28, group 1, NWD.

Media Type: Textual Record; Cartographic Material

Notes: Plans/maps are located in file and have not been moved to map case.

7th Avenue

https://search.heritageburnaby.ca/link/archivedescription504

Repository: City of Burnaby Archives

Date: 1911-1912

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence referring to the opening of 7th Avenue.

Repository: City of Burnaby Archives

Date: 1911-1912

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2211

Accession Number: 2001-02

Scope and Content: File contains correspondence referring to the opening of 7th Avenue.

Media Type: Textual Record

7th Avenue survey

https://search.heritageburnaby.ca/link/archivedescription600

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence regarding a survey of 7th Avenue through DL 25 and 27.

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2313

Accession Number: 2001-02

Scope and Content: File contains correspondence regarding a survey of 7th Avenue through DL 25 and 27.

Media Type: Textual Record

8th Street sidewalk

https://search.heritageburnaby.ca/link/archivedescription262

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 1951

Accession Number: 2001-02

Media Type: Textual Record

10th Avenue

https://search.heritageburnaby.ca/link/archivedescription508

Repository: City of Burnaby Archives

Date: 1911-1913

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence pertaining to improvements of 10th Avenue as well as financial statements of the costs associated with maintaining and improving 10th Avenue.

Repository: City of Burnaby Archives

Date: 1911-1913

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2215

Accession Number: 2001-02

Scope and Content: File contains correspondence pertaining to improvements of 10th Avenue as well as financial statements of the costs associated with maintaining and improving 10th Avenue.

Media Type: Textual Record

25th anniversary of the incorporation of Burnaby

https://search.heritageburnaby.ca/link/archivedescription1099

Repository: City of Burnaby Archives

Date: 1917

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence pertaining to the 25th Anniversary Celebration and it includes souvenir programme for the Silver Anniversary Celebration of the Incorporation of Burnaby, 1917.

Repository: City of Burnaby Archives

Date: 1917

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2888

Accession Number: 2001-02

Scope and Content: File contains correspondence pertaining to the 25th Anniversary Celebration and it includes souvenir programme for the Silver Anniversary Celebration of the Incorporation of Burnaby, 1917.

Media Type: Textual Record

Notes: For news clippings related to these records see file 11-5-7-11.

$1000.00 Debenture Issued by Burnaby 1893 June 01

https://search.heritageburnaby.ca/link/archivedescription56082

Repository: City of Burnaby Archives

Date: 1893

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Item

Physical Description: Textual record

Scope and Content: Item is a framed 1893 $1000.00 debenture issued on June 1, 1893 pursuant to the Burnaby Loan Bylaw, 1893. Twenty-five of these debentures were issued on June 1 and they bore an interest rate of 6 percent and matured in 1943, 50 years after the date of issue. The purpose for this issue was to pay …

Repository: City of Burnaby Archives

Date: 1893

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: Item

Record No.: 39509

Accession Number: 2001-01

Scope and Content: Item is a framed 1893 $1000.00 debenture issued on June 1, 1893 pursuant to the Burnaby Loan Bylaw, 1893. Twenty-five of these debentures were issued on June 1 and they bore an interest rate of 6 percent and matured in 1943, 50 years after the date of issue. The purpose for this issue was to pay for the construction of roads in Burnaby.

Media Type: Textual Record

Notes: Title based on contents of item

Accident - William Bearn (Car no. 2951)

https://search.heritageburnaby.ca/link/archivedescription1068

Repository: City of Burnaby Archives

Date: 1916-1917

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence and reports on an accident that occurred between a car owned by Burnaby and driven by William Bearn, and an Inter-Urban Car operated by B.C. Electric Railway Co.

Repository: City of Burnaby Archives

Date: 1916-1917

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2855

Accession Number: 2001-02

Scope and Content: File contains correspondence and reports on an accident that occurred between a car owned by Burnaby and driven by William Bearn, and an Inter-Urban Car operated by B.C. Electric Railway Co.

Media Type: Textual Record

Accounts payable records

https://search.heritageburnaby.ca/link/archivedescription2020

Repository: City of Burnaby Archives

Date: 1940-1942

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Item

Physical Description: Textual record

Repository: City of Burnaby Archives

Date: 1940-1942

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: Item

Record No.: 3881

Accession Number: 2001-02

Media Type: Textual Record

Notes: Bound with cloth and a metal spine.

Ad Hoc Committee on Dog Control subseries

https://search.heritageburnaby.ca/link/archivedescription96029

Repository: City of Burnaby Archives

Date: 1983-1989

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 5 folders of textual records

Scope and Content: Subseries consists of committee records for the Ad Hoc Committee on Dog Control including agendas, minutes, correspondence, committee reports, and terms of reference.

Repository: City of Burnaby Archives

Date: 1983-1989

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Ad Hoc Committee on Dog Control subseries

Physical Description: 5 folders of textual records

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Ad Hoc Committee on Dog Control including agendas, minutes, correspondence, committee reports, and terms of reference.

History: The Ad Hoc Committee on Dog Control was established by Council on May 25, 1987. Council, at the regular Council meeting held on November 20, 1989 adopted a report to reorganize the committee structure by grouping related subjects and establishing 5 standing committees. The Ad Hoc Committee on Dog Control was dissolved and all matters relating to dog control became the responsibility of the Community Issues and Social Planning Committee.

Media Type: Textual Record

Advisory Planning Commission subseries

https://search.heritageburnaby.ca/link/archivedescription96030

Repository: City of Burnaby Archives

Date: [1960]-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 40 folders of textual records + 1 photograph

Scope and Content: Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.

Repository: City of Burnaby Archives

Date: [1960]-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Advisory Planning Commission subseries

Physical Description: 40 folders of textual records + 1 photograph

Description Level: Subseries

Scope and Content: Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.

History: The Advisory Planning Commission was established in July of 1963. The Advisory Planning Commission was the successor to the Town Planning Commission. The Commission was responsible for advising Council on land use matters and reviewing all zoning bylaw amendments before being forwarded to public hearing. The Commission was disbanded on February 20, 2017.

Media Type: Textual Record; Photograph; Graphic Material

Alan Kennedy - Pipe-laying contract

https://search.heritageburnaby.ca/link/archivedescription511

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence and extracts from contract #4 arising from Alan Kennedy's withdrawal of tender for a pipe-laying contract.

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2218

Accession Number: 2001-02

Scope and Content: File contains correspondence and extracts from contract #4 arising from Alan Kennedy's withdrawal of tender for a pipe-laying contract.

Media Type: Textual Record

Alien reservists and Orders in Council

https://search.heritageburnaby.ca/link/archivedescription993

Repository: City of Burnaby Archives

Date: 1914-1916

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains a petition from the Corporation of the District of North Vancouver calling for the internment of Austrian, German and Turkish citizens during World War One, as well as expressing the desire that foreign nationals be restricted from purchasing property in B.C. File also contains corre…

Repository: City of Burnaby Archives

Date: 1914-1916

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2769

Accession Number: 2001-02

Scope and Content: File contains a petition from the Corporation of the District of North Vancouver calling for the internment of Austrian, German and Turkish citizens during World War One, as well as expressing the desire that foreign nationals be restricted from purchasing property in B.C. File also contains correspondence and Orders In Council pertaining to the activities, rights, and restrictions of alien enemies and the possible espionage activities in which they may have played a part.

Media Type: Textual Record

Allman Road - DL 87

https://search.heritageburnaby.ca/link/archivedescription489

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record and cartographic material

Scope and Content: File contains correspondence pertaining to the construction of a road in DL 87. File includes a pamphlet with an advertisement for land auction and plan of subdivision of lots 1, 2 and 5 of Lot 87 and a 20 1/2 acre part in the northwest section of Lot 87.

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record and cartographic material

Description Level: File

Record No.: 2196

Accession Number: 2001-02

Scope and Content: File contains correspondence pertaining to the construction of a road in DL 87. File includes a pamphlet with an advertisement for land auction and plan of subdivision of lots 1, 2 and 5 of Lot 87 and a 20 1/2 acre part in the northwest section of Lot 87.

Media Type: Textual Record; Cartographic Material

Notes: Plans/maps are located in file and have not been moved to map case.

Alteration of plans (Johnson, A.M.)

https://search.heritageburnaby.ca/link/archivedescription426

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Scope and Content: File contains correspondence related to the altering of registered plans for lanes between block 9 and 10, DL 94 and block 2 in subdivision block 31, DL 152.

Repository: City of Burnaby Archives

Date: 1911

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 2126

Accession Number: 2001-02

Scope and Content: File contains correspondence related to the altering of registered plans for lanes between block 9 and 10, DL 94 and block 2 in subdivision block 31, DL 152.