"City Council and Office of the City Clerk fonds" found 247 records

City Council and Office of the City Clerk fonds

https://search.heritageburnaby.ca/link/archivedescription29

Repository: City of Burnaby Archives

Date: 1892-2021

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Fonds

Physical Description: 130m of textual records and other material

Scope and Content: Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.

Repository: City of Burnaby Archives

Date: 1892-2021

Collection/Fonds: City Council and Office of the City Clerk fonds

Physical Description: 130m of textual records and other material

Description Level: Fonds

Access Restriction: Subject to FOIPPA

Scope and Content: Fonds consists of records generated in the course of municipal business by City Council and the Office of the City Clerk.

History: The City of Burnaby covers an area of approximately 98 square kilometers between the cities of Vancouver to the west, and Coquitlam and New Westminster to the east, Burrard Inlet to the north, and the Fraser River to the south. The municipality derived its name from Robert Burnaby, a prominent businessman and advisor to Sir James Douglas, the first Governor of the Crown Colony of British Columbia. Burnaby’s early development was closely tied to the development of the City of New Westminster. New Westminster became British Columbia’s capital in 1859, the year after the British Government proclaimed the establishment of British Columbia. Shortly thereafter, the Royal Engineers began exploring Burnaby to establish military defenses and secure natural resources. This involved the construction of a road linking New Westminster to Burrard Inlet for military purposes, which is present-day North Road. At this time, individuals and families began settling in Burnaby and were largely involved in agricultural and logging activities. Burnaby developed slowly until 1887, when the Canadian Pacific Railway was extended into Vancouver from the Port Moody terminal, causing a dramatic increase in traffic between New Westminster and Vancouver. To meet the new transportation demands, a tramline was built in 1891 connecting the two urban centers along what is now Kingsway. The creation and location of the tramline induced property owners to begin subdividing and selling their lands as early as October 1891. The property taxes the roughly 200 residents paid at this time went directly to the provincial government in Victoria. No local services were provided in turn, which prompted the formation of a committee to petition the provincial government for a municipal charter. As a result, the Corporation of the District of Burnaby was incorporated by letters patent on September 22, 1892. Burnaby’s first Council was elected by acclamation on October 15, 1892 and consisted of Reeve Charles R. Shaw and councillors William Brenchley, Arthur De Windt Hazard, L. Claude Hill, William McDermott, and John Woolard.* The first formal Council election was conducted three months later. Nicolai Shou became the first elected reeve of Burnaby by ballot. Council met at various locations, including the tramline’s power house, private homes, and offices until the first municipal hall was built at Kingsway and Edmonds in 1899. Council is ultimately responsible for the government of the City of Burnaby. The Mayor (formally called “Reeve” prior to 1968) and Council are elected by the residents of Burnaby to represent them in decisions with respect to the provision of public services and facilities. Additionally, the Mayor represents the citizens of Burnaby at various public functions and events. Burnaby was without Council representation during most of the Great Depression and part of the Second World War. Council was disbanded on December 31, 1932 as a result of financial difficulties. The Provincial Government appointed a Commissioner to take over the duties of Reeve and Council beginning in 1933. This system of government was retained until January 1943, when Burnaby residents could once again elect their local government officials. The following individuals have served as Mayor (or Reeve) of Burnaby: Charles R. Shaw 1892 Nicolai C. Schou 1893-1903 Charles F. Sprott 1904-1905 Peter Byrne 1906-1910 John W. Weart 1911-1912 Duncan C. McGregor 1913 Hugh M. Fraser 1914-1918 Thomas Sanderson 1919-1920 Alexander K. McLean 1921-1926; 1928-1929 Charles C. Bell 1927 William L. Burdick 1929 William A. Pritchard 1930-1932 William Tate Wilson 1943-1944 George A. Morrison 1945-1949 William R. Beamish 1950-1953 Charles W. MacSorley 1954-1957 Alan H. Emmott 1958-1968 Robert W. Prittie 1969-1973 Thomas W. Constable 1973-1979 David M. Mercier 1979-1981 William A. Lewarne 1981-1987 William J. Copeland 1987-1996 Douglas P. Drummond 1996-2002 Derek R. Corrigan 2002-2018 Mike Hurley 2018-present The following individuals have served as provincially appointed Commissioners for the Corporation of the District of Burnaby: John Bennett 1933 John Mahony 1933-1934 Hugh M. Fraser 1934-1940* R.S. Gilchrist 1941-1942* B.C. Bracewell 1942* *Richard Bolton was Acting Commissioner for most of 1940-1942. He refused to be a full-fledged Commissioner. Closely associated with the functions of Council is the City Clerk. The Office of the City Clerk is responsible for the statutory duties of the municipal clerk including the preparation and preservation of all minutes books and records of Council business, custody of City bylaws, administrative support to Council and its Committees, preparation of Council and Committee agendas and the conduct of local government elections. The Clerk’s Office is the communications link between Council and other City Departments and the general public, and provides assistance and advice to citizens with respect to Council and Council Committee processes, reporting procedures and decisions. At the time of Burnaby’s incorporation in 1892, the municipal Clerk had the responsibility to attend all meetings of Council, keep all records of Council, prepare and alter voters’ lists, conduct Council elections, collect revenue, as well as having the responsibility to prepare balance sheets and audits. An advertisement in a local newspaper for the appointment of the Clerk dated February 1, 1905 states the “united offices of clerk, collector and assessor” receive a salary of $65.00 per month. Originally the treasurer, assessor and records manager for the corporation, the Clerk eventually became the municipal Council liaison. The primary functions of the City Clerk over time have been the keeping of minutes for the meetings of City Council and related bodies; keeping the records of the City of Burnaby as required by the Local Government Act (formally Municipal Act); keeping all records related to City Council decision making; carrying out correspondence on behalf of Council; assembling voters’ lists and carrying out elections; providing communication, information, and public relations services, including responsibility for civic ceremonies/events, and the municipal archives. The following individuals have served as City Clerk: Alexander Philip 1892–1894 Alfred Smither 1894–1899 F.J.H. Shirley 1899–1901 Arthur De Windt Haszard 1901–1902 Walter J. Walker 1902–1905 Benjamin George Walker 1905–1908 Charles Thomas Saunders 1908–1911 W.M. Griffiths 1911–1912 Arthur G. Moore 1912–1933 Charles Boyer Brown 1933–1959 John H. Shaw 1959–1973* James Hudson 1974–1984 Charles A. Turpin 1984–1995 Debbie R. Comis 1995–2011 Anne Skipsey (Acting) 2011-2012 Maryann Manuel (Acting) 2012-2014 Dennis Back 2014-2018 Kate O'Connell 2018-2020 Blanka Zeinabova 2020-2022 *Deputy City Clerk T. Ward took over many of the Clerk’s duties from 1972 to 1973 due to Shaw’s ill health during these years.

Formats: Microforms exist for some records. See series descriptions.

Media Type: Textual Record

Creator: City of Burnaby

Notes: Title based on creators of fonds

Ad Hoc Committee on Dog Control subseries

https://search.heritageburnaby.ca/link/archivedescription96029

Repository: City of Burnaby Archives

Date: 1983-1989

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 5 folders of textual records

Scope and Content: Subseries consists of committee records for the Ad Hoc Committee on Dog Control including agendas, minutes, correspondence, committee reports, and terms of reference.

Repository: City of Burnaby Archives

Date: 1983-1989

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Ad Hoc Committee on Dog Control subseries

Physical Description: 5 folders of textual records

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Ad Hoc Committee on Dog Control including agendas, minutes, correspondence, committee reports, and terms of reference.

History: The Ad Hoc Committee on Dog Control was established by Council on May 25, 1987. Council, at the regular Council meeting held on November 20, 1989 adopted a report to reorganize the committee structure by grouping related subjects and establishing 5 standing committees. The Ad Hoc Committee on Dog Control was dissolved and all matters relating to dog control became the responsibility of the Community Issues and Social Planning Committee.

Media Type: Textual Record

Advisory Planning Commission subseries

https://search.heritageburnaby.ca/link/archivedescription96030

Repository: City of Burnaby Archives

Date: [1960]-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 40 folders of textual records + 1 photograph

Scope and Content: Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.

Repository: City of Burnaby Archives

Date: [1960]-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Advisory Planning Commission subseries

Physical Description: 40 folders of textual records + 1 photograph

Description Level: Subseries

Scope and Content: Subseries consists of commission records for the Advisory Planning Commission including agendas, minutes, reports, and correspondence and a Commission portrait.

History: The Advisory Planning Commission was established in July of 1963. The Advisory Planning Commission was the successor to the Town Planning Commission. The Commission was responsible for advising Council on land use matters and reviewing all zoning bylaw amendments before being forwarded to public hearing. The Commission was disbanded on February 20, 2017.

Media Type: Textual Record; Photograph; Graphic Material

B.C. Summer/Winter Games volume 1

https://search.heritageburnaby.ca/link/archivedescription3414

Repository: City of Burnaby Archives

Date: 1981-1984

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Repository: City of Burnaby Archives

Date: 1981-1984

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 6360

File Class: L010400

Accession Number: 2002-02

Media Type: Textual Record

B.C. Summer/Winter Games volume 2

https://search.heritageburnaby.ca/link/archivedescription3415

Repository: City of Burnaby Archives

Date: 1984-1997

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: File

Physical Description: Textual record

Repository: City of Burnaby Archives

Date: 1984-1997

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Physical Description: Textual record

Description Level: File

Record No.: 6361

File Class: L010400

Accession Number: 2002-02

Media Type: Textual Record

Board of Variance Ledger - August 1973 - July 1992

https://search.heritageburnaby.ca/link/archivedescription5951

Repository: City of Burnaby Archives

Date: 1973-1992

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Item

Physical Description: Textual record

Scope and Content: Includes the Board of Variance number, appellants' name and address, the legal description, nature of the appeal, decision, and date.

Repository: City of Burnaby Archives

Date: 1973-1992

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Zoning and Rezoning series

Physical Description: Textual record

Description Level: Item

Record No.: 8902

Accession Number: 2001-05

Scope and Content: Includes the Board of Variance number, appellants' name and address, the legal description, nature of the appeal, decision, and date.

Media Type: Textual Record

Burnaby Centennial Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96371

Repository: City of Burnaby Archives

Date: 1989-1993

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 15 folders of textual records + 2 audio tape recordings + 6 photograph albums of newspaper clippings + 1 videocassette tape

Scope and Content: Subseries consists of committee records for the Burnaby Centennial Committee including minutes, correspondence, news clippings, a recording of the Burnaby anthem, and video of the Burnaby Centennial Dinner.

Repository: City of Burnaby Archives

Date: 1989-1993

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Burnaby Centennial Committee subseries

Physical Description: 15 folders of textual records + 2 audio tape recordings + 6 photograph albums of newspaper clippings + 1 videocassette tape

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Burnaby Centennial Committee including minutes, correspondence, news clippings, a recording of the Burnaby anthem, and video of the Burnaby Centennial Dinner.

History: The Burnaby Centennial Committee was established June 5, 1989. The Committee was responsible for overseeing the celebration of Burnaby's centennial anniversary in 1992. This committee disbanded in 1993.

Media Type: Textual Record; Photograph; Sound Recording; Moving Images; Graphic Material

Burnaby Public Library Board subseries

https://search.heritageburnaby.ca/link/archivedescription96372

Repository: City of Burnaby Archives

Date: [1960]-2007

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 3 rolls of microfilm + 1 photograph

Scope and Content: Subseries consists of board records for the Burnaby Public Library Board, including appointments, correspondence, and a comissioned portrait.

Repository: City of Burnaby Archives

Date: [1960]-2007

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Burnaby Public Library Board subseries

Physical Description: 3 rolls of microfilm + 1 photograph

Description Level: Subseries

Scope and Content: Subseries consists of board records for the Burnaby Public Library Board, including appointments, correspondence, and a comissioned portrait.

History: The Burnaby Public Library Board was established in 1955. The Trustees on the Burnaby Public Library Board govern the Burnaby Public Library and provide policies, a mission and vision, and general library management.

Media Type: Textual Record; Photograph; Graphic Material

Bylaws series

https://search.heritageburnaby.ca/link/archivedescription136

Repository: City of Burnaby Archives

Date: 1892-2010

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Series

Scope and Content: Series consists of all bylaws passed, signed and sealed by the municipal Council of Burnaby, as well as drafts of bylaws that did not receive final adoption or a final reading. Bylaws pertain to all aspects of municipal government, including, but not limited to, public works, land and building reg…

Repository: City of Burnaby Archives

Date: 1892-2010

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Bylaws series

Description Level: Series

Scope and Content: Series consists of all bylaws passed, signed and sealed by the municipal Council of Burnaby, as well as drafts of bylaws that did not receive final adoption or a final reading. Bylaws pertain to all aspects of municipal government, including, but not limited to, public works, land and building regulation, taxation, finance, licensing, public health and safety, and recreation and culture. Series also includes files of correspondence and other documents related to the development of individual bylaws and municipal bylaw elections, as well as appendices to bylaws, including maps, plans, and engineering related comprehensive development drawings (CD plans). Included also are bylaw record books, which list all bylaws and related information, such as dates of reading and final adoption dates. Bylaws are numbered sequentially and are arranged according to bylaw number.

Formats: Microfiche copies are available in the Clerk’s Department vault for bylaws number 1 to 10584.

Media Type: Textual Record

Chevron Green Belt / Buffer Zone Advisory Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96374

Repository: City of Burnaby Archives

Date: 1974-1999

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 5 folders of textual records

Scope and Content: Subseries consists of committee records for the Chevron Green Belt / Buffer Zone Advisory Committee including agendas, minutes, correspondence, committee reports, and terms of reference.

Repository: City of Burnaby Archives

Date: 1974-1999

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Chevron Green Belt / Buffer Zone Advisory Committee subseries

Physical Description: 5 folders of textual records

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Chevron Green Belt / Buffer Zone Advisory Committee including agendas, minutes, correspondence, committee reports, and terms of reference.

History: The Chevron Green Belt / Buffer Zone Advisory Committee was established in 1997. This committee was created in order review the Chevron Green Belt area prepared in 1975. The Committee was responsible for organizing public and staff input regarding the boundaries of the buffer zone, road patterns, and trail routing, landscaping, and ensuring a positive relationship with the adjoining neighbourhood. The Chevron Green Belt / Buffer Zone Advisory Committee disbanded at the end of 1999.

Media Type: Textual Record

Clerk's Department record series

https://search.heritageburnaby.ca/link/archivedescription137

Repository: City of Burnaby Archives

Date: 1892-2018

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Series

Scope and Content: Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of reco…

Repository: City of Burnaby Archives

Date: 1892-2018

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Clerk's Department record series

Description Level: Series

File Class: 1500 20 (add. 2020); 1650 10 (add. 2020)

Scope and Content: Series consists of files relating to the various functions of the Office of the City Clerk, more commonly referred to as the Clerk’s Department or Clerk’s Office. In addition to records created, received, and set aside by the Clerk’s Department, this series also includes records and copies of records created and received by other City departments which are the Clerk’s responsibility to keep. As a result, files reflect the changing record keeping responsibilities of the City Clerk over the years. For instance, the series includes the City’s early financial records, including Auditor’s reports, cash books, and records related to bond sales, mortgages, taxes, and tax sales, which were the Clerk’s responsibility to keep until a municipal accountant was appointed in 1912. Series also includes records relating to the Parcel Tax Roll Review Panel (previously Court of Revision) and administration of the Clerk’s Office.

Formats: Many files ca. 1940 to 1979 exist only on microfilm located in the Clerk’s Department vault.

Media Type: Textual Record

Committee Administration subseries

https://search.heritageburnaby.ca/link/archivedescription96376

Repository: City of Burnaby Archives

Date: [1960]-2020

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 10 folders of textual records + 3 rolls of microfilm

Scope and Content: Subseries consists of committee records for the Committee Administration including directories, terms of reference, commissioner appointments, committee applications, successful candidates, and delegations.

Repository: City of Burnaby Archives

Date: [1960]-2020

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Committee administration subseries

Physical Description: 10 folders of textual records + 3 rolls of microfilm

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Committee Administration including directories, terms of reference, commissioner appointments, committee applications, successful candidates, and delegations.

History: Committee Administration is responsible for the administrative management of Burnaby's various committees, commissions, and boards.

Media Type: Textual Record

Community Heritage Commission subseries

https://search.heritageburnaby.ca/link/archivedescription96378

Repository: City of Burnaby Archives

Date: 1989-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 46 folders of textual records + 2 photographs + 1 portrait

Scope and Content: Subseries consists of committee records for the Community Heritage Commission including agendas, minutes, correspondence, committee reports, and heritage sites.

Repository: City of Burnaby Archives

Date: 1989-2012

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Community Heritage Commission subseries

Physical Description: 46 folders of textual records + 2 photographs + 1 portrait

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Community Heritage Commission including agendas, minutes, correspondence, committee reports, and heritage sites.

History: The Community Heritage Commission was established December of 1994. This committee was formerly known as the Heritage Advisory Committee. The Community Heritage Commission supports efforts to increase public awareness of and provide management for constructed and natural heritage in the City of Burnaby.

Media Type: Textual Record; Photograph; Graphic Material

Community Issues and Social Planning Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96423

Repository: City of Burnaby Archives

Date: 1989-2003

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 46 folders of textual records

Scope and Content: Subseries consists of committee records for the Community Issues and Social Planning Committee including agendas, minutes, correspondence, committee reports, local heroes applications, and local heroes nominations.

Repository: City of Burnaby Archives

Date: 1989-2003

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Community Issues and Social Planning Committee subseries

Physical Description: 46 folders of textual records

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Community Issues and Social Planning Committee including agendas, minutes, correspondence, committee reports, local heroes applications, and local heroes nominations.

History: The Community Issues and Social Planning Committee was established on November 20, 1989. The Community Issues and Social Planning Committee was struck to manage matters dealing with crime prevention, seniors, youth, and disabled services, healthy community issues, and multiculturalism. On January 13, 2003 Council renamed this committee Social Issues Committee.

Media Type: Textual Record

Community Standards Committee subseries

https://search.heritageburnaby.ca/link/archivedescription96427

Repository: City of Burnaby Archives

Date: 1984-1993

Collection/Fonds: City Council and Office of the City Clerk fonds

Description Level: Subseries

Physical Description: 4 folders of textual records

Scope and Content: Subseries consists of committee records for the Community Standards Committee including agendas, correspondence, and committee reports.

Repository: City of Burnaby Archives

Date: 1984-1993

Collection/Fonds: City Council and Office of the City Clerk fonds

Series: Council Committee series

Subseries: Community Standards Committee subseries

Physical Description: 4 folders of textual records

Description Level: Subseries

Scope and Content: Subseries consists of committee records for the Community Standards Committee including agendas, correspondence, and committee reports.

History: The Community Standards Committee was established on May 7, 1984. The Committee's purpose was to define community standards in Burnaby and to facilitate public education and awareness about community standards. This committee disbanded on December 8, 1986.